Office Coordinator

Parfums de Marly; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury fragrance company based in Dubai is seeking an Office Coordinator to manage daily office functions. The role involves greeting visitors, managing communications, scheduling meetings, and supporting HR with onboarding. Ideal candidates must possess strong communication skills, fluency in English, and the ability to juggle multiple tasks efficiently. Experience in office coordination is preferred. This position offers a dynamic work environment with opportunities to contribute positively to office culture.

Qualifications

• Strong verbal and written communication skills.
• Fluency in English is mandatory.
• Highly organized and able to manage multiple tasks simultaneously.
• Proactive and solution-oriented approach.
• Attention to detail and problem-solving mindset.
• Proficiency in Microsoft Office Suite.
• Data entry and record-keeping abilities.

Responsibilities

• Greet and assist visitors and employees professionally.
• Manage all incoming and outgoing mail and packages.
• Schedule and coordinate appointments and meetings.
• Assist with onboarding logistics for new joiners.
• Support office management and administrative needs.

Skills

Strong verbal and written communication skills

Fluency in English mandatory

Highly organized and able to manage multiple tasks

Proactive and solution oriented

Attention to detail and problem-solving mindset

Proficiency in Microsoft Office Suite

Data entry and record-keeping abilities

Education

High school diploma or equivalent

Administrative or office management training

Job description

Job Title: Office Coordinator

Location: Dubai

About the Role

The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.

1/ Key Responsibilities

Reception & Front Desk Management

• Greet and assist visitors and employees in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls to the appropriate team members
• Maintain an organized, clean, and professional reception area

Office Operations & Administration

• Manage all incoming and outgoing mail, packages, and courier services
• Monitor and manage office supplies, including stock levels and purchase requests
• Oversee office maintenance services and coordinate with external vendors
• Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
• Support office management and other departments with administrative needs

Meeting & Travel Coordination

• Schedule and coordinate appointments, meetings, and conference room bookings
• Handle business travel bookings for the team: flights, hotels, transportation, visas
• Assist with logistics for internal events, workshops, and team meetings

HR Support

• Assist with onboarding logistics for new joiners
• Support HR in maintaining employee records and documentation
• Help coordinate staff activities, celebrations, and engagement initiatives

2/ Role-Specific Skills

• Strong verbal and written communication skills
• Fluency in English mandatory
• Highly organized and able to manage multiple tasks simultaneously
• Proactive and solution oriented
• Attention to detail and problem‑solving mindset
• Proficiency in Microsoft Office Suite
• Data entry and record‑keeping abilities

3/ Desired Background and Experience

• High school diploma or equivalent; additional administrative or office management training is a plus
• Experience in office coordination, front desk, receptionist, or administrative support role