Office Assistant

DP World; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A global logistics company located in the UAE is seeking an Office Assistant to maintain office cleanliness, provide administrative support, and manage supplies. Responsibilities include routine cleaning, document assistance, and coordination of office events. Ideal candidates should have a high school diploma, good organizational skills, and be reliable. Previous experience is a plus. This position requires physical ability to handle some tasks and a proactive approach to responsibilities.

Qualifications

• Prior experience in a similar role is an advantage.
• Basic knowledge of office operations and administrative support tasks.
• Physical ability to handle light lifting and perform routine cleaning tasks.

Responsibilities

• Ensure cleanliness and organization of office spaces.
• Assist with photocopying, scanning, and filing tasks.
• Monitor and replenish office supplies as needed.

Skills

Good organizational skills

Strong communication and interpersonal skills

Reliability and punctuality

Ability to work independently

Education

High school diploma or equivalent

Tools

Photocopiers

Scanners

Fax machines

Job description

Office Assistant Jobs in UAE

Job Description

Key responsibilities

1. Office Maintenance & Cleanliness

• Ensure the office premises, including workstations, meeting rooms, and common areas, are clean and well-organized at all times.
• Perform routine cleaning tasks and maintain hygiene standards throughout the office.
• Assist in basic maintenance activities such as replacing light bulbs and ensuring office equipment is functioning properly.

2. Administrative Support

• Provide assistance with photocopying, scanning, faxing, and other document-related tasks as required.
• Support filing and organization of paperwork to maintain accurate and accessible records.
• Occasionally assist with basic data entry and other administrative tasks assigned by the supervisor.

3. Supplies & Inventory Management

• Monitor and replenish office supplies, including stationery, pantry items, and beverages, to ensure availability at all times.
• Coordinate with vendors or procurement teams for timely restocking of essential items.
• Maintain proper storage and organization of office supplies to avoid shortages or wastage.

4. Coordination & Miscellaneous Tasks

• Handle deliveries by accepting packages and distributing them to the appropriate recipients promptly.
• Assist in organizing office events, meetings, or celebrations by preparing spaces and arranging necessary items.
• Provide general support to staff and management to ensure smooth daily operations.

Qualifications & Skills

• High school diploma or equivalent; prior experience in a similar role is an advantage.
• Basic knowledge of office operations and administrative support tasks.
• Ability to maintain cleanliness and perform light maintenance duties.
• Familiarity with office equipment such as photocopiers, scanners, and fax machines.
• Good organizational skills and attention to detail for handling documents and supplies.
• Strong communication and interpersonal skills to coordinate with staff and vendors.
• Physical ability to handle light lifting and perform routine cleaning tasks.
• Reliability, punctuality, and a proactive attitude toward assigned responsibilities.
• Ability to work independently and manage multiple tasks efficiently.
• Flexibility to assist with occasional events or additional tasks as required.