Office Assistant

Careers International; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent recruitment agency in Sharjah is seeking a candidate to provide full administrative and operational support to the sales team. Responsibilities include preparing proposals, managing customer databases, and ensuring effective communication. Ideal candidates will have strong organizational, communication, and multitasking abilities, as well as proficiency in Microsoft Office. This is a full-time position in a dynamic environment.

Qualifications

• Strong organizational, coordination, and multitasking abilities.
• Excellent communication skills (written and verbal) in English.
• Advanced proficiency in Microsoft Office, especially Excel, Word, and Outlook.

Responsibilities

• Provide full administrative and operational support to the sales team to help achieve company revenue targets.
• Collaborate closely with the field sales force to coordinate sales and marketing activities.
• Prepare accurate and timely quotations, proposals, and sales reports.

Skills

Organizational skills

Communication skills

Multitasking abilities

Proficiency in Microsoft Office

Attention to detail

Tools

Microsoft Office

ERP systems

Accounting software

Job description

Overview

Provide full administrative and operational support to the sales team to help achieve company revenue targets. Collaborate closely with the field sales force to coordinate sales and marketing activities, ensuring effective communication and follow-up. Prepare accurate and timely quotations, proposals, and sales reports in coordination with the sales team. Manage and maintain customer databases, ensuring all contact and transaction details are accurately recorded. Conduct telephone follow-ups with customers regarding quotations, inquiries, and pending approvals, and update the sales team accordingly. Coordinate with the production, procurement, and logistics departments to track the progress of ongoing jobs and update customers or the sales team on order status and delivery timelines. Assist in preparing sales submittals, presentations, and marketing materials as required. Support management in compiling sales performance reports and analyzing data to identify trends or areas for improvement. Maintain a professional and customer-focused approach in all communications to ensure a high level of client satisfaction.

Responsibilities

• Provide full administrative and operational support to the sales team to help achieve company revenue targets.
• Collaborate closely with the field sales force to coordinate sales and marketing activities, ensuring effective communication and follow-up.
• Prepare accurate and timely quotations, proposals, and sales reports in coordination with the sales team.
• Manage and maintain customer databases, ensuring all contact and transaction details are accurately recorded.
• Conduct telephone follow-ups with customers regarding quotations, inquiries, and pending approvals, and update the sales team accordingly.
• Coordinate with the production, procurement, and logistics departments to track the progress of ongoing jobs and update customers or the sales team on order status and delivery timelines.
• Assist in preparing sales submittals, presentations, and marketing materials as required.
• Support management in compiling sales performance reports and analyzing data to identify trends or areas for improvement.
• Maintain a professional and customer-focused approach in all communications to ensure a high level of client satisfaction.

Requirements

• Strong organizational, coordination, and multitasking abilities.
• Excellent communication skills (written and verbal) in English.
• Advanced proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Familiarity with ERP systems and accounting software will be considered an advantage.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail with a commitment to accuracy and efficiency.