Office Administrator Logistics Officer

Estemarat Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A logistics and administration company in Dubai is seeking an Office Administrator Logistics Officer to manage both administrative and logistics operations. The ideal candidate will oversee daily office tasks, coordinate shipments, and ensure compliance with regulations. Required qualifications include a Bachelor's degree in Business Administration or Supply Chain Management and 3-5 years of experience in a similar role. The position offers a competitive salary, health insurance, and opportunities for career growth.

Benefits

Competitive salary package

Health insurance

Paid annual leave

Career growth opportunities

Professional and supportive work environment

Qualifications

• Minimum 3-5 years of experience in office administration and logistics.
• Fluency in English; Arabic is a plus.
• Willingness to work flexible hours.

Responsibilities

• Manage daily office operations and ensure efficient work environment.
• Coordinate inbound and outbound shipments ensuring timely deliveries.
• Manage logistics documentation, including invoices and customs clearance.
• Liaise with freight forwarders and suppliers to optimize supply chain.
• Monitor and improve logistics processes to enhance efficiency.
• Ensure compliance with UAE customs regulations.

Skills

Logistics management

Microsoft Office proficiency

Excellent communication skills

Organizational skills

Problem-solving abilities

Attention to detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Supply Chain Management

Job description

Office Administrator Logistics Officer

We are seeking a proactive and detail-oriented Office Administrator Logistics Officer to handle both administrative and logistics operations in our Dubai office. The ideal candidate will ensure smooth office management while coordinating logistics activities including shipments, inventory, and supplier communications.

Key Responsibilities

Office Administration

• Manage daily office operations and ensure an efficient work environment.
• Handle correspondence, emails, phone calls, and scheduling meetings.
• Maintain and update office records, databases, and filing systems.
• Oversee office supplies procurement and vendor coordination.
• Support HR functions, including employee records and assisting with recruitment.
• Assist in preparing reports, presentations, and official documentation.
• Ensure compliance with company policies and administrative procedures.

Logistics Management

• Coordinate inbound and outbound shipments ensuring timely deliveries.
• Manage logistics documentation, including invoices, customs clearance, and transport records.
• Liaise with freight forwarders, suppliers, and warehouse staff to optimize supply chain operations.
• Track inventory levels and ensure stock availability.
• Monitor and improve logistics processes to enhance efficiency and reduce costs.
• Ensure compliance with UAE customs regulations and shipping guidelines.

Requirements

• Education: Bachelor s degree in Business Administration, Supply Chain Management, or a related field.
• Experience: Minimum 35 years of experience in office administration and logistics.
• Skills:
  • Strong knowledge of logistics, shipping, and supply chain management.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and logistics software.
  • Excellent communication and organizational skills.
  • Ability to multitask and work under tight deadlines.
  • Strong problem-solving abilities and attention to detail.
• Language: Fluency in English is required (Arabic is a plus).
• Availability: Willing to work flexible hours as per business needs.

Benefits

• Competitive salary package
• Health insurance and paid annual leave
• Career growth opportunities
• Professional and supportive work environment