OFFICE ADMINISTRATOR (ARABIC SPEAKER)

Duncan & Ross; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A technology firm in Abu Dhabi seeks a detail-oriented and proactive Office Administrator to oversee daily operations. You will manage correspondence, organize meetings, and maintain a productive office environment. The ideal candidate has a bachelor's degree in Business Administration, is fluent in Arabic and English, and possesses excellent organizational and communication skills. This is an office-based role.

Qualifications

• Proven experience as an Office Administrator or Administrative Assistant.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day office operations, correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff.
• Maintain office supplies and inventory, coordinating with vendors.
• Organize meetings, appointments, and travel arrangements for staff.
• Support HR functions such as onboarding and attendance tracking.

Skills

Fluent in Arabic and English

Strong organizational skills

Excellent communication skills

Proficiency in MS Office Suite

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Job description

JOB OVERVIEW :

We are seeking a detail-oriented and proactive Office Administrator to oversee daily administrative operations and ensure the smooth running of our office. The Office Administrator will handle administrative tasks, support management, and maintain a productive and organized workplace environment. The ideal candidate is highly organized, resourceful, and possesses excellent communication skills.

KEY RESPONSIBILITIES :

• Manage day-to-day office operations, including correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain office supplies, equipment, and inventory, coordinating with vendors as required.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Assist in preparing reports, presentations, and other documentation.
• Oversee office maintenance, ensuring cleanliness, safety, and compliance with company policies.
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
• Manage incoming calls, emails, and inquiries, routing them appropriately.
• Coordinate with finance on petty cash, expense reports, and invoice processing.
• Provide administrative support to various departments as needed.

QUALIFICATIONS & SKILLS :

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Language: fluent in Arabic and English (read, write, and speak).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Key Competencies :

• Professionalism and discretion.
• Time management.
• Initiative and adaptability.
• Strong interpersonal skills.
• Customer service orientation.

Work Environment :

This role is office-based and may require occasional overtime or flexibility depending on organizational needs.

Vertical: Technology