Office Administrator

INTELHRC SA; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An international Employer of Record in Dubai is seeking a reliable Office Administrator to support senior management in a professional office. Candidates must have 2+ years of experience in office administration and hold valid DMCC work authorization. Responsibilities include preparing proposals, maintaining filing systems, and serving as the first point of contact. This role offers career stability and a multicultural workplace environment, along with competitive annual leave and medical insurance.

Benefits

Annual leave as per UAE labour law

Medical insurance

Career stability in a professional environment

Qualifications

• 2+ years’ experience in an office administration or support role.
• Strong attention to detail and organisational skills.
• Ability to handle confidential information professionally.

Responsibilities

• Assist in preparing client proposals and sales documentation.
• Maintain organised electronic and physical filing systems.
• Serve as the first point of contact for the office.

Skills

Office administration experience

Excellent written and spoken English

Attention to detail

Proficiency in Microsoft Office

Handling confidential information

Experience in HR or recruitment

Proposal preparation exposure

Experience in a DMCC office

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are an international Employer of Record (EOR), payroll, and recruitment services company establishing our regional hub in the DMCC Free Zone, Dubai. From Dubai, we support clients across Africa and the UAE as a single point of contact for employment, payroll, and recruitment solutions.

We are looking for a reliable, well-organised Office Administrator to support senior management in a small, professional office environment.

This position is open only to candidates who already hold valid DMCC work authorisation (DMCC visa or transferable DMCC employment).

CLOSING DATE: 28TH DECEMBER 2026

KEY RESPONSIBILITIES

• Assist in preparing, formatting, and coordinating client proposals and sales documentation
• Prepare and maintain office documentation, correspondence, and internal records
• Support contract filing, document control, and maintenance of contract registers
• Maintain organised electronic and physical filing systems
• Provide general administrative and coordination support to senior management
• Schedule and coordinate meetings, interviews, and appointments for consultants and managers using calendar tools.
• Assist in the preparation of client contracts, offer letters, and employment documents with a high degree of accuracy and confidentiality.
• Serve as the first point of contact for the office, managing phone calls, emails, and walk-in inquiries professionally.

REQUIRED SKILLS AND QUALIFICATIONS

• 2+ years’ experience in an office administration or administrative support role
• Excellent written and spoken English (essential)
• Strong attention to detail and organisational skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to handle confidential information with professionalism
• Experience in professional services, HR, payroll, recruitment, or consulting
• Exposure to proposal preparation, contracts, or sales support
• Experience working in a DMCC or UAE-based office environment

WHAT WE OFFER

• Opportunity to join a growing international business at an early stage
• Long-term career stability in a professional services environment
• Exposure to regional and cross-border operations
• Supportive, respectful, and multicultural workplace
• Annual leave as per UAE labour law
• Medical insurance
• The salary range is aligned with experienced Filipino, Indian, and multinational administrative professionals currently working in DMCC.