Office Administrator

MINDFREE Consulting | Insurance Talent Hub; Dubai; On-site; AED 56,000 - 89,000; Full time

Benefits offered by this job

Competitive all-inclusive salary package

Career development and training opportunities

Collaborative work environment

Job summary

A reputable medical company in Dubai seeks a proactive Office Administrator. This role, focused on daily office operations, is exclusively for UAE Nationals. Responsibilities include managing office functionality, handling correspondence, and supporting HR tasks. Ideal candidates will have good communication and organizational skills. Competitive salary and growth opportunities offered.

Qualifications

• UAE National (Emirati).
• Excellent communication and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Manage day-to-day office operations to ensure seamless functionality.
• Greet and assist visitors and handle incoming phone calls professionally.
• Draft and prepare official correspondence, documents, and reports.
• Organize and maintain physical and digital filing systems.
• Coordinate schedules, appointments, and meetings for team members and management.
• Support the HR and operations teams in basic administrative tasks.
• Ensure the office environment is well-organized and equipped with necessary supplies.
• Monitor office-related projects and ensure timely completion.
• Collaborate with internal departments to ensure efficient workflow.

Skills

Communication skills

Organizational skills

Microsoft Office proficiency

Interpersonal skills

Education

Secondary School Certificate or Diploma

Fresh University Graduate in Business Administration

Job description

Job Description: Office Administrator (UAE National)

Location:Dubai, UAE
Employment Type: Full-Time
Reporting To: Office Manager / HR Department

About Al Naghi Medical

Al Naghi Medical is a leading supplier of high-quality medical devices and technologies across the UAE, with offices in Abu Dhabi and Dubai. Operating under Gulf Medical Company (KSA), Al Naghi Medical has built long-standing partnerships within the healthcare sector since 1995. The company maintains a low employee turnover and is now actively driving its Emiratisation initiative to grow local talent within the organization.

Position Overview

We are seeking a proactive and organized Office Administrator to manage daily office operations and support internal teams. The ideal candidate will be responsible for ensuring smooth office functionality by handling administrative tasks, managing records, coordinating with internal stakeholders, and maintaining professional communication with clients and visitors.

This role is part of Al Naghi Medicals Emiratisation initiative and is open exclusively to UAE Nationals.

Key Responsibilities

• Manage day-to-day office operations to ensure seamless functionality.
• Greet and assist visitors and handle incoming phone calls and inquiries professionally.
• Draft and prepare official correspondence, documents, and reports as required.
• Organize and maintain physical and digital filing systems.
• Coordinate schedules, appointments, and meetings for team members and management.
• Support the HR and operations teams in basic administrative tasks.
• Ensure the office environment is well-organized and equipped with necessary supplies.
• Monitor office-related projects and ensure timely completion.
• Collaborate with internal departments to ensure efficient workflow.

Required Qualifications

• UAE National (Emirati).
• Secondary School Certificate, Diploma, or Fresh University Graduate in Business Administration or a related field.
• Previous office administration experience is an advantage but not mandatory (fresh graduates are encouraged to apply).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor and strong interpersonal skills.

What We Offer

• Competitive all-inclusive salary package.
• Opportunity to grow within a reputable medical company.
• Exposure to a collaborative and dynamic work environment.
• Career development and training opportunities.