Occupancy Planner, MENAT, GREF â Regional Portfolio Management (RPM) EMEA

Amazon; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An international company is seeking an Occupancy Planner in Dubai to oversee strategic management of corporate real estate. The role involves data analysis, liaising with stakeholders, and managing occupancy planning initiatives. Ideal candidates should possess significant experience in project management, space allocation, and possess strong analytical skills.

Qualifications

• Bachelor's degree in a relevant field or equivalent professional experience.
• 7 years of professional experience in portfolio strategy and occupancy planning.
• Strong communication skills and project management experience.

Responsibilities

• Manage and guide an OP team of vendors responsible for tactical occupancy planning.
• Analyze headcount and space data for strategic occupancy planning.
• Act as a primary liaison between area teams and local business units.

Skills

Strategic Thinking

Project Management

Data Analysis

Stakeholder Engagement

Communication

Education

Bachelor's degree in Finance, Project Management, Architecture, or related field

Job description

Amazon has an exciting Occupancy Planner (OP) opportunity in Dubai available for a UAE national with family book. Amazon is committed to contributing towards the UAE's goal of employing 75,000 Emiratis in the private sector and Ministerial Resolution No.279.

As a key leader within Amazon's Global Real Estate & Facilities (GREF) team, the Occupancy Planner (OP) will oversee the strategic and tactical management of space and allocations within the corporate real estate portfolio for their assigned area. The area lead collaborates closely with various stakeholders to drive successful occupancy planning initiatives and deliver data-driven recommendations for future space requirements.

The OP will be expected to align real estate strategy with business needs in partnership with key GREF stakeholders and maintain a customer-centric approach. The role will partner with both business leaders and employees to understand and influence space needs and requirements, informing supply and demand allocations. The role will be responsible for developing strategic recommendations on business line space allocations at a city level by leveraging Amazon's size and scale and translating business requirements into effective solutions aligned with the workplace strategy. The OP will oversee the Middle East and North Africa regions, including planning, budgeting, and activities supporting corporate office locations across their assigned area.

The optimal candidate is an experienced and engaging professional who will excel within an entrepreneurial culture, providing vision, leadership, and communication. They should be approachable yet consultative, offering direction and fostering transparent relationships. The candidate must balance frugality with creativity in offering solutions and approach problem-solving with an emphasis on root cause analysis. Ability to navigate high levels of ambiguity and demonstrate a bias for action by taking calculated risks in a fast-paced environment is essential.

Key job responsibilities

1. Manage and guide an OP team of vendors responsible for tactical occupancy planning across the area, ensuring all activities align with Amazon's goals and standards.
2. Oversee the collection, verification, and analysis of headcount and space data, including current capacity and future projections, to support strategic occupancy planning and area optimization.
3. Act as the primary liaison between the OP area teams, the GREF EMEA OP manager, and local business units to ensure effective communication and collaboration.
4. Develop occupancy scenarios and migration plans, evaluating multiple options to deliver data-driven recommendations supporting real estate strategy and business goals.
5. Project manage all occupancy planning activities, including data collection, scenario analysis, and presentation of recommendations to the regional OP lead; facilitate alignment calls with Workplace Strategists.
6. Oversee reporting on area-based occupancy metrics, space allocations, and other relevant data to support real estate decisions and portfolio strategy.
7. Manage day-to-day operational occupancy requests and coordinate with GREF teams to ensure accurate space utilization data and as-built documentation.
8. Responsible for production of Geo reporting (e.g., Monthly/Quarterly Business Reviews).

Qualifications:

• Bachelor's degree in Finance, Project Management, Architecture, Interior Design, or related field, or equivalent professional experience.
• 7 years of professional experience, including success in leading portfolio strategy and large-scale occupancy planning and move management projects.
• 5 years in program/project management, delivering cross-functional projects.
• Strong strategic thinking and long-term occupancy planning skills aligned with business objectives.
• Expertise in analyzing complex data, identifying trends, and using data to inform decisions.
• Excellent communication skills, stakeholder engagement, and relationship-building abilities.
• Strong project management skills, capable of managing multiple projects and priorities.
• In-depth understanding of occupancy planning, space management, and corporate real estate across diverse geographies.

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