MPM - Listing Administrator

ADIB Group; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading property management company in Dubai is seeking a Listing Administrator to deliver essential administrative support to the sales department. This role involves maintaining databases, preparing management reports, and advertising properties across various online portals. Ideal candidates will have a minimum of 3 years of experience and possess excellent communication skills in English or Arabic. The position requires strong analytical and administration skills and proficiency in CRM software and Microsoft Office tools.

Qualifications

• Minimum 3 years of experience in a similar role.
• Ability to manage marketing campaigns effectively.
• Skill in maintaining databases and filing systems.

Responsibilities

• Support the team and managers as needed.
• Maintain database and file management for the leasing department.
• Prepare reports for department performance.
• Advertise properties on social media and online portals.

Skills

Excellent communication skills in English

Analytical skills

Excellent administration skills

Knowledge of Outlook, Excel, PowerPoint & CRM

Job description

Description

Role: Listing Administrator

Role Purpose: Deliver the required admin support to sales department & Management

Key Accountabilities of the role

RESPONSIBILITIES:

• Support the team and managers as needed.
• Maintain the database and file management for the leasing department.
• Maintain department files, archiving system and records electronically.
• Prepare reports for department lead performance.
• Approach developers and owners to get property listings and database.
• Register with the developers and owners to advertise their properties.
• Approach real estate companies and property management companies for business partnership opportunities.
• Prepare and ensure validity of agency agreements with external agents.
• Communicate with MPM & ADIB related department to collect database for advertising ADIB owned properties & MPM managed properties.
• Advertise the properties on social media and online portals.
• Carry out marketing campaigns in different forms whenever needed.
• Maintain updated and accurate listing on social media and online portals.
• Manage the lead distribution and lead system.
• Follow up on team leads progress and report the team leads statistics.
• Prepare management reports on monthly, quarterly and yearly basis.
• Prepare memos, letters and other documents from staff and manager.
• Work with the department manager to attend the audit requirements.
• Work with the department management to review the department SOPs according to our process.

RESULTS REQUIRED:

Increase Agency department efficiency through:

• Building database from external & internal sources.
• Listing properties in a timely manner & keeping listings up to date.
• Day‑to‑day jobs done efficiently.
• Out‑of‑the‑box thinking for solutions and process effectiveness.
• Management reports.
• Deliver the required daily tasks support to both team and management.

Specialist Skills / Technical Knowledge Required for this role:

• Excellent communication skills in English or Arabic (preferably both).
• Analytical skills.
• Excellent administration skills.
• Excellent knowledge of Outlook, Excel, PowerPoint & CRM.

Required experience in similar role is minimum 3 years.

Required Experience:

Unclear Seniority