MOD Document Controller

Otis; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading elevator and escalator company in Dubai is seeking a Document Controller to manage all document archival requirements. Responsibilities include administering the document management system, maintaining controlled records, and ensuring compliance with internal and external requirements. Candidates should have an associate degree in Business Administration or equivalent, at least 2 years of experience, and be fluent in both English and Arabic. UAE Nationals are preferred for this role.

Benefits

Opportunities for training and resources

Employee Scholar Program for further education

Qualifications

• Minimum of 2 years of experience in documenting procedures.
• Experience handling confidential information for large-scale projects.
• UAE Nationals preferred.

Responsibilities

• Administers the document management system.
• Maintains controlled records for various projects.
• Enforces document control needs to meet requirements.
• Manages storage and accessibility of crucial documents.
• Archives all project-related documents.
• Maintains security on controlled documents.
• Monitors distribution of sensitive documents.
• Conducts regular review audits for accuracy.

Skills

Document management

Attention to detail

Fluent English

Fluent Arabic

Education

Associate degree in Business Administration/Management

DCC Certified Document Controller (CDC)

Job description

Country: United Arab Emirates

Location: Otis L.L.C 37th floor The One Tower Sheikh Zayed Road Dubai United Arab Emirates

The role holder is responsible for collecting, maintaining and distributing all documents necessary to ensure conformance to document archival requirements. The role holder is also responsible for maintaining a comprehensive filing system for all documents. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Core Responsibilities

• Administers the document management system including processes like acquiring catalogue, preserving and accessing storage of project records and information.
• Compiles and maintains controlled records for the Department and vendors associated with various projects being undertaken by Otis - UAE.
• Determines and enforces document control needs for Otis - UAE to meet internal and external requirements.
• Manages storage and accessibility to crucial documents through modern digital and technologically advanced processes for easy storage and retrieval.
• Archives all project related documents for future references on projects.
• Maintains level of security and access control on controlled documents to prevent unauthorized access.
• Monitors the distribution of sensitive documents between departments and individuals in order to ensure a proper tracking mechanism.
• Conducts regular review audits to ensure information on all records is accurate and up to date.
• Ensures prevention of fraudulent documentation through routine checks.

Minimum Qualifications

• Associate degree in Business Administration/Management or equivalent
• Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
• Minimum of 2 years of relevant experience in documenting procedures and handling confidential information for large scale projects
• Fluent written and spoken English & Arabic essential.
• UAE Nationals Preferred

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world's leading elevator and escalator manufacturing installation and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69000 people strong including engineers, digital technology experts, sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse trusted and caring community where your contributions and the skills and capabilities you'll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities, training and resources that build leadership and capabilities in Sales, Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people, passengers, customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability please contact us at

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