Manager Procurement

Abu Dhabi Health Services; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading healthcare provider in the UAE is looking for a Procurement Officer responsible for the procurement of medical consumables. This role involves coordinating purchasing activities, liaising with suppliers, ensuring compliance with policies, and maintaining professional relationships. Candidates should possess a Bachelor's degree or equivalent in Business Administration or Supply Chain, with additional experience preferred. The position demands excellent communication and negotiation skills, along with a commitment to customer service and compliance.

Qualifications

• Bachelor's degree or Diploma in relevant field required.
• 3+ years of experience in procurement.
• Recognized Supply Chain certifications are desired.

Responsibilities

• Responsible for procurement of medical consumables.
• Coordinating purchasing activities.
• Preparing weekly/monthly purchase reports.

Skills

Procurement knowledge

Communication

Negotiation

Education

Bachelor's degree or equivalent in Business Administration/Supply Chain

Diploma in relevant field with 3 years of additional experience

Tools

Procurement software

Job description

Basic Purpose of the role

Responsible for procurement of medical consumables in hospitals, communicating with suppliers regarding obtaining quotations and generating purchase order, ensuring maintenance of purchase order files either manually or electronically and handling of petty cash for the facility. Also responsible for insuring policies and procedures are being followed and appropriate documentation is retained while insuring customer service support to assigned departments.

Key Responsibilities of the role

• Coordinating purchasing activities.

• Reviewing and evaluating contracts, approving award letters and purchase orders, negotiating change orders, and determining sole source validity
• Reviewing and checking for accuracy requests and specifications, and assigning to subordinate for necessary action
• Liaising between suppliers and concerned departments on any procurement related activities, procedures, order status, and problem resolution
• Approving source selection methods in accordance with procurement policies and procedures
• Reviewing and approving purchase requests/orders in accordance with the authority matrix
• Working with divisions and concerned staff to determine causes of problems, develop alternative methods to solve problems and to implement strategies for resolution
• Resolving ad hoc problems such as bid disputes and supplier protests in collaboration with concerned departments
• Coordinating sourcing for all medical consumables required

Setting operational levels

• Supporting the development of operational metrics and goals for the purchasing department (service level monitoring, open purchasing orders, etc.)
• Ensuring that goals for all operational and JCIA metrics are met or exceeded

Reporting

• Preparing weekly/monthly purchase and other expense reports
• Creating and issuing purchase orders to suppliers

Liaising with facility and suppliers

• Liaising with facility departments / personnel to determine needs and establish requirements
• Contacting suppliers frequently to know the exact arrival time of supplies
• Communicating with department to provide, receive information concerning suggested products and vendors, order status and receive invoice payment
• Maintaining the proper and appropriate professional and ethical relationships with all vendor representatives, conducting business affairs according to principles and guidelines of the prudent purchasing philosophy

Assisting the Procurement Director

• Assisting with the development and revision of procurement and contracting policies, procedures, and strategies for the facilities
• Representing the Procurement Director in selected meetings
• Meeting or exceeding targets and service levels standards set by the Procurement Director
• Assisting with the implementation of short- and long-term procurement strategies designed to reduce costs and improve quality and service while meeting facility’s goals and objectives
• Overseeing the procurement activities of facility and ensuring procurement terms and conditions are complied with
• Periodically obtaining internal and external feedback, and reporting on effectiveness of procurement services, including customer satisfaction, and proposing methods for continuous improvement
• Assisting the Procurement Directorwith ‘on the job’ training for the purchasing personnel
• Performing other duties as assigned by the Procurement Director within the scope of knowledge and skills

Contributing to team effort

• Planning and supervising the day to day activities of the subordinates; streamlining processes wherever possible
• Evaluating workload, conducting performance evaluation and initiating necessary disciplinary actions
• Understanding the training requirements of the team and communicating the same for the benefit of the training department
• Providing on the job training and orienting the team during course of work

Fulfilling committee responsibilities

• Providing input and guidance on purchasing and procurement related matters and on operational decisions relating to that
• Remaining involved in Operational Committees and Task Forces as appropriate

Qualifications

Required:

• Bachelor\'s degree or equivalent in Business Administration/Supply Chain or a relevant field OR
• Diploma in relevant field with 3 years of additional experience

Desired: Master\'s degree or equivalent in Business Administration or a relevant field

Specialist Certifications

Desired: Recognized Supply Chain certifications such as Chartered Institute of Purchasing and Supply (CIPS)