Junior Conference Manager

Experts Plus Recruitment Services; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment service provider in Dubai is seeking a Conference Manager to oversee planning and execution of a dermatology and aesthetic medicine conference. The role involves coordinating the scientific program, managing speaker logistics, and ensuring smooth operations on-site. Candidates should have a minimum of 6 years experience in event management, excellent organizational skills, and a strong communication background. This position offers the opportunity to work in a dynamic environment, supporting multiple events throughout the year.

Qualifications

• Minimum 6 years of experience in conference or event management.
• Proven track record in program coordination and client servicing.
• Strong organizational and multitasking skills.

Responsibilities

• Oversee scientific program management and session scheduling.
• Manage speaker logistics including travel and on-site hospitality.
• Ensure smooth flow of registration and session management.

Skills

Event management experience

Program coordination

Speaker management

Communication skills

Organizational skills

Tools

Microsoft Office

Project management tools

Job description

Role Objective

To manage and support the end-to-end planning, coordination, and on-ground delivery of the dermatology and aesthetic medicine conference, ensuring a seamless experience for delegates, speakers, and partners while upholding the IP’s professional and scientific standards.

Requirements

Key Responsibilities

• Oversee the scientific program management, including having an understanding of agenda development, session scheduling, and alignment with the event’s strategic objectives.
• Understanding of coordination with faculty members, moderators, and scientific committee representatives to ensure timely submission of abstracts, presentations, and session details to drive teams to maintain project timelines.
• Liaise with internal teams (marketing, operations, design, and production) to align on deliverables, branding, and content accuracy across communication materials.
• Manage speaker logistics — including travel arrangements, accommodation coordination, honorarium documentation, and on‑site hospitality.
• Ensure all conference documentation (session guides, speaker bios, program booklets) is compiled and proofed in coordination with relevant departments.
• Oversee on‑site operations, ensuring smooth flow of registration, session management, and adherence to conference schedules.
• Maintain consistent communication with clients, scientific partners, and key stakeholders, providing updates and ensuring expectations are met.
• Support post‑event reporting, data collection, and debriefing to ensure continuous improvement for future editions.
• Having an understanding of Budget management
• Managing the complete year‑round activation of multiple events under the same IP

Benefits

Preferred Background & Skills

• Minimum 6 years of experience in conference or event management, ideally within the medical, scientific, or healthcare sectors.
• Proven track record in program coordination, speaker management, and client servicing.
• Excellent organizational, multitasking, and communication skills, with strong attention to detail.
• Familiarity with association or society‑led events and understanding of CME processes is an advantage.
• Proficient in Microsoft Office and project management tools.
• Ability to thrive in a fast‑paced environment, balancing multiple deadlines.