Invoice/Administration Coordinator

Wilhelmsen; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading logistics firm is seeking an Invoice/Administration Coordinator in Dubai, UAE. The role involves systematic invoicing and coordination of various logistics tasks. Candidates should possess a formal education in accounting and relevant logistics experience, alongside excellent communication and computer skills. You will perform administrative support, manage job files, and handle petty cash. The deadline for applications is January 9th.

Qualifications

• Relevant experience in logistics.
• Strong organizational skills for handling multiple invoicing tasks.
• Ability to effectively use company software.

Responsibilities

• Systematic invoicing of jobs for the Ship Spares Department.
• Coordination with offices for PID details prior to invoicing.
• Accurate invoicing for services rendered to customers.
• Handling petty cash and providing admin support.

Skills

Excellent communication skills

Computer skills

Ability to work in a team

Ability to work independently

Education

Formal education with accounting

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for a Invoice/Administration Coordinator to join our company.

In Wilhelmsen Port Services, we provide our customers with piece of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.

What you will be doing

• Systematic invoicing of jobs carried out by Ship Spares Department.
• Regular usage of company software
• Coordination with respective offices to procure PID details/invoicing addresses prior to initiating invoicing process
• Receive and supervise job files for all clients and accurately invoicing charges for service rendered to customer.
• Archiving of files as per company policy.
• Dispatching of original invoices/credit notes along with proper documents / attachments to local clients & overseas clients.
• Admin/Back office support.
• Petty cash handling

Who are we looking for

• Formal education with accounting
• Relevant experience in logistics
• Excellent communication and Computer skills
• Ability to work in a team as well as independently

Work Location: Dubai , UAE

Application deadline: Friday, 9th January

How to apply

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interests you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.