Invoice/Administration Coordinator

Wilhelmsen Port Services; Fujairah Emirate; On-site; AED 60,000 - 80,000; Full time

Job summary

A global logistics company is seeking an Invoice/Administration Coordinator to manage systematic invoicing and support administration functions. The ideal candidate will have formal education in accounting and relevant experience in logistics. Responsibilities include invoicing, coordinating with various offices, and managing job files. Strong communication and computer skills are necessary for this role, which is based in Dubai, UAE.

Qualifications

• Formal education in accounting required.
• Relevant experience in logistics is essential.

Responsibilities

• Systematic invoicing of jobs for Ship Spares Department.
• Regular use of company software.
• Coordination to procure PID details and invoicing addresses.
• Supervise job files and invoice for services rendered.
• Archive files per company policy.
• Dispatch original invoices and credit notes.
• Provide admin/back office support.
• Handle petty cash.

Skills

Excellent communication skills

Computer skills

Ability to work in a team

Ability to work independently

Education

Formal education with accounting

Job description

Overview

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Role Overview

We are looking for an Invoice/Administration Coordinator to join our company.

About Wilhelmsen Port Services

We provide our customers with peace of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.

What you will be doing:

• Systematic invoicing of jobs carried out by Ship Spares Department.
• Regular usage of company software.
• Coordination with respective offices to procure PID details/invoicing addresses prior to initiating invoicing process.
• Receive and supervise job files for all clients and accurately invoicing charges for service rendered to customer.
• Archiving of files as per company policy.
• Dispatching of original invoices/credit notes along with proper documents/attachments to local clients & overseas clients.
• Admin/Back office support.
• Petty cash handling.

Who are we looking for:

• Formal education with accounting.
• Relevant experience in logistics.
• Excellent communication and computer skills.
• Ability to work in a team as well as independently.

Work Location: Dubai, UAE

Application deadline: Friday, 9th January

How to apply:

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interests you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.