Front Desk Specialist - Intern Emirati Talent

AbbVie; Dubai; On-site; AED 15,000 - 25,000; Full time

Job summary

A pharmaceutical company in Dubai is seeking a receptionist to manage client greetings, coordinate meetings, and handle administrative tasks. Ideal candidates will have at least 2 years of experience in a similar role, showcase strong communication skills, and be proficient in Microsoft Office. The company offers a full-time position with a focus on maintaining high standards in service and organization. Emarati nationals are encouraged to apply.

Qualifications

• 2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Eagerness to learn and grow in a dynamic fast-paced environment.

Responsibilities

• Greeting clients and managing check-ins efficiently.
• Managing a multiline phone system and redirecting calls.
• Coordinating conference room bookings and preparing meeting spaces.
• Handling mail and deliveries, including courier pickups.
• Maintaining a clean and organized reception area.
• Assisting with filing, data entry, and document preparation.
• Monitoring and ordering office supplies.
• Adhering to security protocols for visitor logs.

Skills

Interpersonal skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Attention to detail

Ability to multitask

Job description

• Greeting clients visitors and staff with in a professional and courteous demeanor and managing checkins with efficiency.
• Managing a multiline phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and wellequipped for use.
• Handling mail and deliveries including sorting distributing and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area with high standards.
• Assisting with administrative tasks such as filing data entry and preparing documents or reports for meetings.
• Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
• Adhering to security protocols by managing visitor logs issuing access badges and monitoring building entry procedures.
• Coordinating the process of obtaining building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Helping guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contracts renewal for Admin services on for Dubai and Kuwait.
• Prepare and process invoices for approval ensuring timely payments to vendors and service providers.
• Liaising with accounts for Invoice processing.
• Supporting Brand teams with shipping of brand materials
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.

Function Responsibilities

• Raising shopping carts/ Purchase Orders
• Processing invoices
• Uploading contracts on MAP contract database

Qualifications

In compliance with local employment requirements & regulations. This position is open to Emarati nationals only.

• 02 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook Word Excel).
• High level of attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic fastpaced environment.
• Ability to multitask and manage responsibilities with professionalism and efficiency.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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Employment Type

Fulltime