Front Desk Receptionist 07J26

TALENTMATE; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing agency in Sharjah seeks a Front Desk Receptionist to manage office functions and provide exceptional service. The ideal candidate will have proven experience in a similar role, demonstrating outstanding communication skills and professionalism. Responsibilities include greeting visitors, handling inquiries, managing calls, and assisting with administrative tasks, all while maintaining a welcoming work environment. This full-time position requires a high school diploma and proficiency in Microsoft Office. Join us in delivering top-notch support to our team and visitors.

Qualifications

• Proven experience as a front desk receptionist or similar role is preferred.
• Outstanding communication skills and a professional appearance are essential.
• Ability to be resourceful and proactive when issues arise in the office.

Responsibilities

• Greet visitors warmly and ensure they feel welcomed.
• Answer, screen, and forward incoming phone calls professionally.
• Provide accurate information in person and via phone/email.
• Update calendars and manage conference room bookings.
• Assist with administrative tasks to maintain office operations.

Skills

Communication skills

Proficiency in Microsoft Office

Organizational skills

Customer service

Multi-tasking

Education

High school diploma or equivalent

Job description

Job Description

The Front Desk Receptionist is crucial in maintaining the smooth functioning of the front office while ensuring all visitors receive prompt and courteous service. As the first point of contact, the receptionist creates a welcoming environment, handles incoming inquiries, and manages numerous office tasks efficiently. Excellent communication skills, a professional demeanor, and the ability to multi‑task are essential qualities. The position requires close coordination with other departments to ensure seamless operations and involves administrative support duties that contribute to maintaining a productive and harmonious workplace. The ideal candidate is proactive, reliable, and committed to providing exceptional customer service.

Responsibilities

• Greet visitors warmly and ensure they feel welcomed at the front desk.
• Answer, screen, and forward incoming phone calls in a professional manner.
• Provide basic and accurate information in person and via phone/email.
• Receive and sort daily mail deliveries and courier distributions efficiently.
• Maintain front desk security by following safety procedures and controlling access.
• Update calendars, schedule meetings, and manage conference room bookings.
• Assist colleagues with administrative tasks, helping maintain office operations.
• Handle inventory and ordering of office supplies, ensuring adequate stock levels.
• Manage visitor logs, badges, and sign‑in procedures accurately and discreetly.
• Carry out general clerical duties such as photocopying, scanning, and filing.
• Coordinate with other departments to ensure smooth workflow and information flow.
• Address incoming emails and correspondences promptly and proficiently.

Requirements

• Proven experience as a front desk receptionist or a similar role (preferred).
• Proficiency in Microsoft Office applications, including Word and Excel.
• Outstanding communication skills and a professional appearance are essential.
• Ability to be resourceful and proactive when issues arise in the office.
• Excellent organizational skills with strong attention to detail.
• Flexibility to adapt in a dynamic and fast‑paced work environment.
• High school diploma or equivalent required; additional qualifications preferred.

Job Details

Role Level: Mid‑Level
Work Type: Full‑Time
Country: United Arab Emirates
City: Sharjah
Company Website: https://www.talentmate.com
Job Function: Administrative Support
Company Industry/Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under one roof. Whether you're hunting for your next job opportunity or looking for potential employers, we're here to lend you a helping hand.

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