Executive Secretary

Black Pearl; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading international recruitment firm in Abu Dhabi seeks a Temporary Executive Assistant to support their Corporate Finance Department. The ideal candidate will provide high-level administrative support, coordinate meetings, and maintain records while ensuring confidentiality. A Bachelor’s degree and a minimum of 10 years' experience in administration, preferably within financial services, are required. Proficiency in Microsoft Office and strong organizational skills are necessary for this role.

Qualifications

• Minimum of 10 years of administrative experience, preferably in financial services.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records and manage databases.

Responsibilities

• Coordinate and facilitate meetings, travel arrangements, and special events.
• Support in preparing presentations and departmental reports.
• Maintain calendars and manage correspondence.
• Handle sensitive information with confidentiality.

Skills

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Strong organizational skills

Attention to detail

Ability to multitask

Education

Bachelor’s degree / Diploma in Business Administration/Law

Job description

Overview

We are partnering with an International company in Abu Dhabi to hire an experienced Temporary Executive Assistant to provide high-level administrative and operational support to their Corporate Finance Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities.

Responsibilities

• Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping, database management, and information-gathering projects.
• Maintain calendars, schedule appointments, and manage correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Project a professional and positive image of the department in all interactions.

Qualifications

• Bachelor’s degree / Diploma holder in Business Administration/Law or a related field.
• Minimum of 10 years’ administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

Disclaimer

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office.