Executive Secretary / Executive Assistant

Moore JFC Consulting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consulting firm in Dubai is looking for an Executive Secretary to manage the executive's calendar, draft correspondence, and handle confidential documents. The ideal candidate has at least 3 years of experience in a similar role, exceptional command of English, and proficiency in Microsoft Office. Join a dynamic team that values innovation and professional growth.

Qualifications

• Minimum 3 years of experience as a personal or executive secretary.
• Exceptional command of written and spoken English.
• Proficiency in document control and filing systems.

Responsibilities

• Manage and prioritize executive’s calendar and appointments.
• Draft, format, and proofread business correspondence.
• Coordinate travel arrangements and hotel bookings.

Skills

Email writing

Organizational skills

Typing (50 WPM)

Document control

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Responsibilities

• Manage and prioritize the executive’s calendar, schedule meetings, and coordinate appointments.
• Draft, format, and proofread emails, letters, reports, and other business correspondence with precision and professionalism.
• Ensure all written communication is clear, grammatically correct, and aligned with company standards.
• Handle incoming and outgoing emails on behalf of the executive, ensuring timely and appropriate responses.
• Maintain and organize confidential files and documents, both digital and physical, in a secure and structured manner.
• Oversee document control procedures, including version control, archiving, and retrieval.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, hotel bookings, and itineraries when required.
• Serve as the main point of contact between the executive and internal / external stakeholders.
• Perform other administrative duties as assigned to ensure smooth daily operations.

Requirements

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 3 years of experience as a personal or executive secretary.
• UAE experience is preferred.
• Exceptional command of written and spoken English, with a strong vocabulary and professional tone.
• Excellent email writing, formatting, and proofreading skills.
• Fast and accurate typing skills (minimum 50 WPM preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in document control and filing systems.
• High level of confidentiality, discretion, and professionalism.
• Strong organizational and time management skills.
• Knowledge of office protocols in a corporate or executive environment.
• Ability to work independently and handle multiple tasks under tight deadlines.

Why Join Us : At Moore JFC, we offer a dynamic and collaborative work environment where you will have the opportunity to work with a diverse range of clients and industries. We value innovation, integrity, and continuous learning, and we are committed to supporting our employees' professional development and career growth. Join us and be part of a team that is dedicated to making a positive impact on our clients' success.

About the company

Moore JFC Group, headquartered in Dubai, has been providing the highest quality of Auditing, Consulting and Business Advisory Services for more than 45 years by working closely with clients from a wide range of sectors. Moore Global is ranked as the world's 11th largest international network of professional firms JFC Group is an independent member firm of Moore Global worlds 11th largest international network of professional firms Dealing with Moore JFC Group means dealing with the whole world at one place, for seamless services are provided through worldwide offices of the member firms around the Globe. The Company has over four decades of operations has experience in vast & varied industries and businesses as well as knowledge, skills and resources to deliver great solutions that add real, tangible value to every stage of your business.