Executive Assistant to Vice Chairman

Masafi LLC; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading beverage company in Dubai is seeking an experienced Executive Assistant to support the Chairman's daily operations. Responsibilities include managing the Chairman's calendar, preparing correspondence, and ensuring confidentiality. The ideal candidate has over 5 years of experience and possesses exceptional organizational skills. This position offers a vibrant workspace and enriching rewards including medical benefits and discounts on products.

Benefits

Exclusive gym

Wellness program

Medical benefits

Discounts on products

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Strong attention to detail and exceptional organizational skills.
• High level of integrity and discretion with confidential information.

Responsibilities

• Manage communications with the Chairman professionally.
• Handle the Chairman’s calendar, travel, and appointments.
• Prepare correspondence, reports, and presentations accurately.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Interpersonal skills

Education

Bachelor’s degree in business administration or related fields

Tools

Microsoft Office Suite

Google Workspace

Job description

Our time to make ripples.

We are for the restless achievers. For those who thirst for success and more. For those who never stop trying. We are Masafi. And if you have what it takes, we are ready to take the next step with you.

Things we believe in

Inclusivity & diversity

We are an equal opportunity employer, and we believe diversity, gender balance and inclusion lead to success.

Our people

We believe passionate people propel us forward, build our culture and drive our spirit of innovation.

Hard work, integrity & ownership

We believe hard work trumps everything. And honesty and taking total responsibility are the pillars of everything we do.

A glimpse of your typical workday

• Act as the primary point of contact for the Chairman, managing communications with professionalism and discretion.
• Proactively manage the Chairman’s calendar, schedule, travel, and appointments to maximize efficiency.
• Anticipate needs and take initiative in resolving issues before they arise.
• Draft, review, and manage correspondence, reports, and presentations with accuracy and confidentiality.
• Coordinate meetings, prepare agendas, and ensure all necessary materials are ready in advance.
• Maintain strong relationships with internal and external stakeholders on behalf of the Chairman.
• Handle sensitive information with the highest level of confidentiality and integrity.
• Support personal and professional tasks as needed to ensure smooth daily operations.

What makes you stand out

• Bachelor’s degree preferred; additional certifications in business administration or related fields are a plus.
• Proven experience (5+ years) as an Executive Assistant, preferably supporting senior leadership or C-suite.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity, ethics, and discretion in handling confidential information.
• Proactive, resourceful, and solution-oriented mindset.
• Strong interpersonal skills and the ability to work effectively with stakeholders at all levels.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.

The joys

Workspace: We mix work and play with an exclusive gym and an inspiration zone filled with indoor games, library, bean bags and of course, piping hot coffee.

Game-changing leadership: We mentor and hone future leaders through agile, dynamic and people-focused training.

Enriching rewards: Besides benchmarking industry remuneration, we offer medical benefits and discounts on all Masafi products.

Focus on wellness:We not only insist on a great work-life balance but also accompany it with a lovely wellness program.

Our story

Masafi was born in the Hajar Mountains in the United Arab Emirates. And ever since, we’ve left a mark across the region and the world.

Back in 1976, Masafi was the first naturally sourced drinking water in the UAE. Today, our portfolio consists of the finest range of pure naturally sourced water, juices, tissue papers and anti-bacterial essentials.

While we have been the market leader for over 4 decades, we never take anything for granted. Every day, we work harder to deliver the finest products that are good for people and the planet too.

We are an equal opportunity employer. Inclusivity, diversity and gender balance are the cornerstones of our business just like, wellness, mindfulness and a healthy work-life balance.

Interested in growing your career with us? Take a look at some of our current openings. We can’t wait to hear from you.