Executive Assistant to the Founder & CEO (Multi-Venture)

SmartStay; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A dynamic hospitality and property management company in Dubai seeks an Executive Assistant to support the Founder & CEO. This full-time, hybrid role involves organisational support, social media alignment, and high-level stakeholder communication. The ideal candidate thrives in fast-paced environments and has over three years' experience. Competitive salary and benefits offered.

Benefits

Health insurance

Annual flight allowance

Discretionary performance bonus

Qualifications

• 3+ years of experience as an Executive Assistant or similar.
• Outstanding written and spoken English; able to communicate concisely.
• Self-driven and proactive with strong analytical skills.

Responsibilities

• Act as the coordination bridge between the Founder and stakeholders.
• Track priorities, deadlines, and deliverables across multiple ventures.
• Prepare and proofread communications and updates in fluent English.

Skills

Organisational skills

Communication skills

Proactive problem-solving

Technological fluency

Multitasking

Tools

Google Workspace

Slack

Monday.com

Notion

Job description

About The Role :

As the Executive Assistant to the Founder & CEO, you will be the central link ensuring focus, clarity, and execution across multiple ventures, including SmartStay (hospitality and property management), BNB IN DUBAI (education, community and social media presence), and related real‑estate‑focused software ventures.

This role requires a strategic, exceptionally organised professional who can simplify complexity and enable fast, informed decisions. You’ll work directly with the Founder to filter and structure information from internal teams and external partners, including investors, landlords, and key clients. You’ll coordinate communication, track priorities, drive progress, and ensure that every decision is made with complete context.

If you thrive in high‑energy environments, love bringing structure to moving parts, and use technology intelligently to stay ahead, you’ll find this role both challenging and rewarding.

Key Responsibilities

Executive & Organisational Support

• Act as the coordination bridge between the Founder, leadership teams, and external stakeholders.
• Track priorities, deadlines, and deliverables across multiple ventures, ensuring progress and accountability.
• Proactively gather the right context for all decisions to be made, asking the questions that anticipate what the Founder needs to know.
• Filter and prioritise information from all channels—Slack, WhatsApp, email, shared dashboards—so the Founder sees what truly matters.
• Build concise overviews and summaries that translate complex inputs into clear actions and decisions.
• Drive progress, not just track it. Follow up, problem‑solve, and close the loop where needed.
• Coordinate directly with department heads and partners to keep initiatives on track.
• Prepare and proofread communications, presentations, and updates in fluent, professional English.
• Tech‑savvy and confident with software and AI tools (Google Workspace, Slack, Monday.com, Notion, ChatGPT, Otter) : able to leverage them intelligently rather than relying on copy‑paste output.

Social Media & Brand Alignment

• Understand the Founder’s social‑media presence, tone, and public image.
• Coordinate with the marketing and content team to ensure consistency between business communications and the Founder’s personal brand.
• Support in scheduling, coordinating, and occasionally organising podcast recordings or similar content initiatives.
• Bring structure to creative processes by helping plan and align content ideas with current business priorities.
• Be comfortable working within a content‑driven environment and communicating effectively with creative and production teams.
• Further, you will uphold absolute confidentiality and professionalism in handling all business and personal matters, and you will occasionally assist with travel or personal coordination to keep the Founder’s time, focus, and attention on the highest‑impact priorities.

Skills & Qualification

• 3+ years of experience as an Executive Assistant or similar role within a founder‑led or fast‑growing organisation.
• Proven ability to bring order, structure, and clarity to fast‑moving operations.
• Outstanding written and spoken English; able to communicate concisely.
• Advanced organisational and multitasking skills; thrives on detail and follow‑through.
• Confident using productivity and collaboration tools such as Google Workspace, Slack, Monday.com, Notion, and AI‑powered assistants.
• Analytical yet people‑oriented—able to interpret numbers, systems, and personalities with equal fluency.
• Self‑driven, proactive, and comfortable interacting with senior leaders and external stakeholders.
• Understanding of Dubai’s business culture or previous UAE experience is an advantage.

What We Offer

• Salary range AED 12,000 to 16,000 depending on experience.
• Health insurance, annual flight allowance, and discretionary performance bonus.
• Five‑day work week with flexibility during critical periods.
• Full‑time, Dubai‑based hybrid position.

Your Opportunity With Us

You’ll work directly with a founder building multiple ventures at scale—combining hospitality, education, and technology. This is a front‑row seat to learn how high‑growth companies are structured, while playing a key part in making them run smoothly.

If you are deeply organised, technologically fluent, and motivated by clarity and execution, you’ll become the Founder’s most trusted partner in turning ideas into action.