Executive Assistant to the CEO

Via Medica International; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A healthcare services provider based in Abu Dhabi seeks an experienced Executive Assistant to manage executive-level support and administrative tasks. The ideal candidate will possess a degree in business and have 10-15 years of experience in a similar role. Responsibilities include managing scheduling for the CEO, coordinating travel arrangements, and preparing various administrative reports. Excellent interpersonal skills and proficiency in MS Office are required. Salary and benefits will be discussed during the initial screening.

Qualifications

• 10-15 years of proven experience as an Executive Assistant or similar role.
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Operates in a fair, consistent, and equitable manner.

Responsibilities

• Manage scheduling for CEO, including travel arrangements and logistics.
• Coordinate extensive calendar management and information flow to CEO.
• Prepare reports, correspondence, and presentations as required.

Skills

Excellent interpersonal skills

MS Office proficiency

Ability to multitask

Ability to analyze situations

Education

Degree in Business or related field

Job description

Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.

The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.

Location: Abu Dhabi

Duty Hours: 48 Hours per week for 5 days

Essential Functions

• Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives.
• Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filingsystemand contactdatabase.
• Prepare reports, correspondence, and presentations as required.
• Facilitates approvals of documents by the CEO/senior management.
• Maintains professionalism and strict confidentiality with all materials, and exercisediscretion when interfacing with the business.
• Organizes team communications and plan events, both internally and offsite.

Qualifications / Requirements

• Degree inBusinessor related field
• 10-15 years of proven experience as an Executive Assistant or similar role
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficiency in MS Office and relevant administrative tools
• Ability to multitask and work under pressure
• Abilitytoanalyze situationsandtakeappropriate actionconsistentwithcompany policies.
• Operates in a fair,consistentandequitablemanner, and displays such behavior by example.
• Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.

Salary and benefits will be discussed during the initial screening.