Executive Assistant to CEO

Peergrowth Consultancy Co.; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A leading robotics company in Dubai is seeking a highly organized Secretary to support the Chief Operating Officer (COO). The ideal candidate will manage the COO's schedule, draft communication, coordinate R&D documentation, and ensure workflow between departments. With at least 3 years of relevant experience, candidates should be proficient in ERP systems and Microsoft Office Suite with excellent communication skills. Arabic knowledge is a plus. The role demands strong multitasking abilities and attention to detail.

Qualifications

• 3 years of experience in a similar role, preferably in a technology or robotics company.
• Familiarity with R&D processes and production workflows.
• Fluent in English; Arabic is a plus.

Responsibilities

• Manage the COO's schedule, meetings, and travel arrangements.
• Draft strong emails, reports, and presentations.
• Assist in tracking research projects documentation.

Skills

Multitasking

Communication Skills

Attention to Detail

Operational Planning

Education

Executive Assistance, Office Administration, or Secretarial Studies

Tools

Microsoft Office Suite

ERP systems

Project Management Tools

Job description

Overview

We are seeking a highly organized and proactive Secretary to support the Chief Operating Officer (COO) of a leading robotics company in Dubai. The ideal candidate will be a multitasker with a strong understanding of R&D production inventory management and warehouse operations. This role requires exceptional administrative skills, attention to detail, and the ability to coordinate across multiple departments.

Key Responsibilities

• Executive Support: Manage the COOs schedule, meetings, and travel arrangements.
• Communication: Strong email drafts, reports, and presentations with clarity and professionalism.
• R&D Coordination: Assist in tracking research projects documentation and liaising with technical teams.
• Production Oversight: Support operational planning ensuring smooth workflow between departments.
• Inventory & Warehouse Management support: Maintain records, track stock levels, and coordinate logistics.
• Stakeholder Engagement: Act as a point of contact for internal teams and external partners.
• Data & Reporting: Compile and analyze operational data to support decision‑making.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Follow‑up task assigned to guarantee completion.

Qualifications & Skills

• Experience: 3 years in a similar role preferably in a technology or robotics company.
• Education: Executive Assistance, Office Administration, or Secretarial Studies; Office Management is a plus.
• Technical Knowledge: Familiarity with R&D processes, production workflows, and inventory systems.
• Software Proficiency: Experience with ERP systems, Microsoft Office Suite; advanced skills in Word, Excel, PowerPoint, and Outlook for document creation, data analysis, and communication, and project management tools.
• Shared Drive Management: Organizing and maintaining files on platforms like Google Drive, OneDrive, or SharePoint.
• Strong Multitasking Abilities: Ability to manage multiple priorities efficiently.
• Excellent Communication Skills: Fluent in English; Arabic is a plus.
• Detail oriented: ensure attention to detail and completion of tasks.