Executive Assistant - Dubai DET

Qureos Inc; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading technology firm in the United Arab Emirates is seeking an Administrative Assistant to provide comprehensive support to the CEO. Responsibilities include managing office correspondence, calendar scheduling, organizing meetings, and maintaining records. The ideal candidate is proficient in English and Arabic, possesses excellent organizational skills, and has strong proficiency in MS Office. This role is essential for ensuring efficient office operations.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and work under pressure.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide administrative support to the CEO.
• Organize and plan office operations for effectiveness.
• Manage correspondence, calendar, and records.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge :

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective :

Provide administrative support to the CEO, including organizing and planning office operations to ensure effectiveness and efficiency.

Key Accountabilities :

Office Correspondence :

• Compose and prepare related correspondence using office software, including email, spreadsheets, and databases;
• Proofread and disseminate correspondence to internal and external parties;
• Provide administrative and clerical support to department team members;
• Receive and screen incoming calls, greet visitors, and handle inquiries or direct them appropriately;
• Follow up on HR-related matters for office staff, such as attendance, visa processes, and medical insurance.

Calendar Management :

• Prioritize appointments and manage schedules to ensure meetings, deadlines, and duties are seamlessly carried out;
• Handle travel arrangements, prepare itineraries, and maintain travel records;
• Alert managers about cancellations or new meetings and keep the calendar updated.

Meetings & Events :

• Organize and coordinate meetings, conferences, and conference calls as requested;
• Share meeting agendas, attend meetings, record minutes, and circulate them to involved parties;

Records Management :

• Set up and manage electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.