Executive Assistant - Dubai DET

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A Dubai-based tech company is seeking an Administrative Assistant to provide support to the CEO. Responsibilities include managing office operations, handling correspondence, scheduling appointments, and organizing meetings. Proficiency in English and Arabic, as well as MS Office Software, is required. The role emphasizes effective communication and organizational skills.

Responsibilities

• Provide administrative support to CEO including organizing and planning office operations.
• Compose and prepare all related correspondence.
• Schedule and prioritize appointments for the CEO.
• Organize and coordinate internal and external meetings.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Overview

Knowledge:

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective:

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities:

Office Correspondence

• Compose prepare all related correspondence using a range of office software including email spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to departments team members;
• Receive and screen incoming calls greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff e.g. attendance visa processes medical insurance etc

Calendar Management

• Schedule; prioritize appointments ensuring that meetings deadlines and other duties of the CEO office are carried out seamlessly;
• Handle coordinate travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

• Organize and coordinate internal and external meetings conferences conference calls etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties attend meetings record meeting minutes circulate on all involved parties;

Records Management

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents records and reports.