Executive Assistant and Office Manager

Wisterra HR Consultancy; Business Bay; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading HR consultancy in Dubai is seeking a highly organized and proactive Executive Assistant and Office Manager. The role involves providing comprehensive administrative support to the executive team and overseeing office operations. The ideal candidate will have proven experience in a similar role, exceptional organizational skills, and strong English communication abilities. A Bachelor's degree is preferred, and familiarity with UAE business culture is advantageous.

Qualifications

• Proven experience as an executive assistant and office manager or in a similar administrative role.
• Exceptional organizational and time-management skills with the ability to multitask efficiently.
• Strong verbal and written communication skills in English.
• High level of discretion and confidentiality.

Responsibilities

• Manage and coordinate the executive’s schedule, including meetings and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Serve as a liaison between the executive team and stakeholders.
• Oversee office operations to ensure a productive work environment.
• Maintain office supplies and manage vendor relationships.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant and Office Manager to provide comprehensive administrative support to our executive team and oversee the smooth operation of our office in Dubai. The ideal candidate will be a multitasker with excellent communication skills, capable of managing both strategic and day-to-day functions to enhance overall efficiency.

Responsibilities

• Manage and coordinate the executive’s schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Serve as a liaison between the executive team and internal/external stakeholders.
• Oversee office operations to ensure a productive and efficient work environment.
• Maintain office supplies and manage vendor relationships.
• Organize company events, meetings, and team activities.
• Assist with onboarding and coordination of office staff and temporary workers.
• Implement and maintain effective office systems and procedures.
• Handle confidential information with utmost discretion and professionalism.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• Proven experience as an executive assistant and office manager or in a similar administrative role.
• Exceptional organizational and time-management skills with the ability to multitask efficiently.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• High level of discretion and confidentiality.
• Problem-solving attitude with a proactive and flexible approach.
• Ability to work independently as well as collaboratively within a team.
• Bachelor's degree or equivalent experience preferred.
• Familiarity with UAE business culture and practices is advantageous.