Executive Assistant

Snaphunt; Remote; AED 50,000 - 70,000; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant to support the Founder & CEO. The ideal candidate must be fluent in Arabic and possess strong communication skills in English. Responsibilities include managing the CEO's calendar, facilitating meetings, and assisting with various administrative tasks. Candidates should thrive in a dynamic start-up environment and demonstrate exceptional organisational skills. This position provides an opportunity to work closely with senior management and contribute to the success of the organisation.

Qualifications

• 1+ years of experience as an Executive Assistant or in a similar role is required.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is mandatory.

Responsibilities

• Manage CEO’s calendar and facilitate their administrative needs.
• Assist in coordinating senior management team meetings.
• Provide general assistance with special projects and correspondence.

Skills

Native Arabic language

Strong verbal and written communication skills in English

Proficient in Microsoft Office

Exceptional organisational skills

Ability to thrive in a start‑up environment

Job description

Job Description: Executive Assistant to Founder & CEO

Location: United Arab Emirates (Remote)

Experience: 1+ Years (Fresher are also welcome)

Mandatory: Native Arabic language

Key Roles and Responsibilities:

• Provide sophisticated calendar management for CEO
• Strong verbal and written communication skills in English. Proficiency in Arabic is mandatory
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation: including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Provides a "gatekeeper" and "gateway" role, creating win‑win situations for direct access to the CEO's time and office
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken
• To draft correspondence and other documentation to the CEO’s specification
• Working on a few project tracking. Should be open to take up varied tasks
• Coordinating with bankers for various queries and resolutions

Requirements:

• Proven prior experience as Executive Assistant or similar role
• Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications
• Thrive in an intense, do‑it‑yourself, start‑up environment
• Ability to work well within a cross‑functional team environment and diverse communities
• Ability to switch gears at a moment’s notice
• Exceptional organisational skills and impeccable attention to detail
• Make appropriate, informed decisions regarding priorities and available time
• Able to maintain a high level of integrity and discretion in handling confidential information