Executive Assistant

Cigna Services Middle East FZE; Dubai; On-site; AED 220,000 - 294,000; Full time

Job summary

A leading global health service provider in Dubai is seeking an experienced Executive Assistant. This role involves managing calendars, travel arrangements, and supporting senior leadership. The ideal candidate should have at least 10 years of experience in administrative roles and be proficient in Microsoft Office tools. A proactive, collaborative approach is essential to thrive in this dynamic environment. Join us to contribute to meaningful change and personal growth within our inclusive company culture.

Qualifications

• Must have 10 years of progressively responsible administrative experience.
• Expert skills with critical Microsoft tools including Word, Excel, PowerPoint, Outlook.
• Demonstrated flexibility and solutions-oriented mindset required.

Responsibilities

• Handles travel arrangements using online booking tool.
• Manages calendar system and scheduling.
• Attends staff meetings to record minutes and track action items.

Skills

10 years of administrative experience

Interpersonal skills

Microsoft Office proficiency

Confidentiality management

Flexibility and solutions-oriented

Job description

ABOUT US

Cigna healthcare is a global health service company with roots in the US serving more than 180 million customers and patients throughout the world. We deliver quality health care through choice predictability affordability and through integrated capabilities and connected personalized solutions that advance whole person health.

Cignas mission is to help our customers improve their health wellbeing and sense of security by providing access to care. With our whole health approach were focused on addressing health concerns improving resilience reducing stress levels and emotional health issues. Our employer promise is to remain steadfast in our commitment to fostering growth and improving lives by offering meaningful work within a positive inclusive culture that prioritizes our colleagues. We champion teamwork and collaboration and empower our people with cuttingedge technology to drive efficiency and amplify their impact in everything we do. Together we strive to create an environment where every individual thrives and contributes to meaningful change.

The Executive Assistant identifies and resolves problems in a timely manner gathers and analyzes information skillfully maintains confidentiality and anticipates the needs of those they support.

Key Responsibilities

• Travel: Handles travel arrangements using Cignas online travel booking tool.
• Expenses: Submits accurate and timely submission of expense reports.
• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last minute scheduling changes and communicate via email telephone and/or text message when appropriate.
• Meeting planning: Schedules and organizes internal and external meetings including any necessary logistics.
• Staff Support: Attends staff meetings to record minutes track takeaways follow up on action items and manage invitations for guest department organization chart and email distribution lists.
• Onboarding: Plans and coordinates onboarding and offboarding of employees/contractors.
• Productivity support: Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues orders equipment and supplies for department using the portal supply system and manages department space planning in partnership with Corporate Real Estate.
• Special projects/programs: Manages teamwide projects/programs as needed such as team building events or other events.
• Communications: Drafts/edits/finalizes correspondence (letters memos mailings email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and misc. reports.
• Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.

Qualifications

• Candidate should have a minimum of 10 years of progressively responsible administrative experience.
• Collaborative team player that can build/maintain a team based environment and work closely with employees at all levels within the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization.
• Previous experience working at Fortune 500 companies highly desired.
• Expert skills with critical Microsoft tools including Word Excel PowerPoint Outlook and its calendar functions.
• Professional demeanor with excellent verbal and written communication skills.
• High energy with the ability to keep up with a fast paced working environment.
• High degree of integrity and accountability to delivery strong high quality outcomes.
• Ability to work independently and maintain confidential information in highly professional manner.
• Ability to have a high level of accuracy and detail oriented.
• Demonstrated flexibility ability to adjust priorities and a solutions oriented mindset required.
• Proactively anticipates needs of the team always thinking ahead.
• Experience with supporting a virtual workforce.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
• Travel may be required to other Cigna locations and offsites as needed to support senior leadership.

What we are looking for

We are seeking individuals who thrive in collaborative environments are passionate about driving meaningful change and are excited to grow in a company that prioritizes its people.

Join us and be part of a company where your growth ideas and contributions are valued. Lets create something extraordinary together. Its time to look to your future and apply to work for Cigna today!

About Cigna Healthcare

Cigna Healthcare a division of The Cigna Group is an advocate for better health through every stage of life. We guide our customers through the health care system empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

EEO Statement

Qualified applicants will be considered without regard to race color age disability sex childbirth (including pregnancy) or related medical conditions including but not limited to lactation sexual orientation gender identity or expression veteran or military status religion national origin ancestry marital or familial status genetic information status with regard to public assistance citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

Reasonable Accommodation

If you require reasonable accommodation in completing the online application process please email for support. Do not email for an update on your application or to provide your resume as you will not receive a response.