Executive Assistant

Dubai DET; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading organization in Dubai is seeking an Administrative Assistant to provide comprehensive support to the CEO. The role involves managing office correspondence, scheduling appointments, organizing meetings, and maintaining filing systems. Applicants should be proficient in both English and Arabic and possess strong organizational skills. This is a crucial position for ensuring the efficiency of office operations.

Qualifications

• Strong organizational skills and office operations management.

Responsibilities

• Provide administrative support to CEO.
• Manage office correspondence and communication.
• Schedule appointments and manage the CEO's calendar.
• Coordinate meetings and record minutes.
• Organize and maintain filing systems.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department’s team members;
• Receive and screen incoming calls, greet visitors andhandle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of theCEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

• Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutescirculate on all involved parties;

Records Management

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.