Executive Assistant

Howden; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading insurance firm in Dubai is seeking an experienced Executive Assistant to support the Regional CEO. Responsibilities include managing the CEO's schedule, preparing reports, liaising with stakeholders, and supporting strategic initiatives. Ideal candidates have a minimum of 5 years of experience in executive support roles, and strong organizational and communication skills are essential. The position offers a competitive salary and comprehensive benefits.

Benefits

Comprehensive medical insurance

Competitive salary

Career development opportunities

Qualifications

• Minimum 5 years’ experience in an executive assistant or senior administrative role.
• Experience supporting C-suite or senior executives in a fast-paced environment.
• Experience in managing multiple priorities and administrative coordination.
• Strong written and verbal communication skills.

Responsibilities

• Manage the CEO’s calendar effectively.
• Prepare briefings and presentations for meetings.
• Liaise between the CEO and stakeholders.
• Support the CEO in monitoring strategic initiatives.

Skills

Executive support

Communication skills

Organizational skills

Time management

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The Executive Assistant (EA) will provide high-level administrative support to the Regional CEO, as well as potentially other C-suite executives as required, ensuring efficient day-to-day operations, effective time management, and seamless coordination across business activities. The role requires a high level of discretion, initiative, and professionalism, acting as a key point of contact between the executive team and internal/external stakeholders.

Responsibilities

Executive Support

• Manage and maintain the CEO’s calendar, ensuring efficient scheduling of meetings, calls, and travel.
• Prepare briefing notes, agendas, presentations, and reports for internal and external meetings.
• Coordinate complex travel arrangements, including regional and international trips, visas, and itineraries.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Strategic & Operational Support

• Support the CEO in monitoring and following up on strategic initiatives, ensuring deadlines and deliverables are met.
• Conduct background research, analyze information, and provide executive summaries to aid decision-making.
• Coordinate with regional leadership teams to ensure alignment with CEO priorities.

Communication & Stakeholder Management

• Liaise between the CEO and internal/external stakeholders (partners, clients, and employees).
• Support the CEO in managing stakeholder relationships across different countries in the region.
• Coordinate and prepare for regional leadership conferences, townhalls, and client events.

Office & Team Coordination

• Oversee administrative support within the CEO’s office to ensure smooth operations.
• Manage expense reports, approvals, and budgets related to the CEO’s office.

Special Projects

• Take ownership of ad-hoc projects as delegated by the CEO, often involving cross-functional coordination.
• Provide analytical support for strategic initiatives, market reviews, or business cases, where necessary.

Qualifications

• Minimum 5 years’ experience in an executive assistant or senior administrative role, ideally within the insurance sector
• Experience supporting C-suite or senior executives in a fast-paced, international environment.
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

What do we offer in return?

A career that you define, supported by a strong commitment to technical and soft skills training.

We offer a comprehensive package of rewards and benefits - including great medical insurance, competitive salary, and more.

We provide a workplace where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.

Our culture: People First

Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.

The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.

Diversity & Inclusion

At HOWDEN we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, marital status or family circumstances.