Executive Assistant

Innovations Global; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment consultancy is seeking an experienced Executive Assistant to provide comprehensive support to a senior executive in Dubai. Responsibilities include managing schedules, correspondence, and travel arrangements, as well as organizing meetings and ensuring confidentiality. The ideal candidate will have at least 3 years of relevant experience and excellent organizational and communication skills. Proficiency in MS Office is essential. This is a permanent role with immediate availability required.

Qualifications

• Minimum 3 years of experience as Executive/Personal Assistant or similar role.
• Strong multitasking and prioritization skills.

Responsibilities

• Manage the executive’s calendar and schedule meetings.
• Handle emails and phone calls acting as a liaison.
• Organize documents, reports, and presentations.

Skills

Excellent organizational skills

Communication skills

Interpersonal skills

Proficiency in MS Office

Multitasking abilities

Ability to work under pressure

Education

Bachelor’s degree in business administration or a related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Senior Recruitment Consultant at Innovations Group UAE

The Executive Assistant will provide comprehensive support to a senior executive by efficiently managing schedules, communications, and daily operations while ensuring confidentiality, professionalism, and seamless workflow coordination.

Job Title: Executive Assistant

Job Location: Dubai

Employment Type: Permanent

Availability: Immediate

Key Responsibilities

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Handle emails, correspondence, and phone calls, acting as a liaison between the executive and internal/external stakeholders.
• Organize and prepare documents, reports, and presentations for meetings and events.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation.
• Plan and organize meetings, events, and conferences, including minute-taking and follow-up actions.
• Maintain task lists, track deadlines, and manage special projects or ad hoc assignments.
• Ensure strict confidentiality when handling sensitive information and company matters.

Requirements

Education:

• Bachelor’s degree in business administration or a related field (preferred).

Experience:

• Minimum 3 years of experience as Executive/Personal Assistant or in a similar role supporting senior executives.

Skills:

• Excellent organizational, communication, and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong multitasking and prioritization abilities.
• Ability to work under pressure and meet deadlines.

Attributes:

• High level of discretion and professionalism.
• Strong attention to detail.
• Proactive and dependable.

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