Executive Assistant

Dautom; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A leading technology company in Dubai is seeking an administrative support professional to assist VPs and Directors with various tasks, including calendar management, meeting coordination, and documentation preparation. The ideal candidate will be detail-oriented and capable of managing communications and administrative support effectively. Responsibilities include facilitating meetings, tracking actions, and maintaining records to ensure smooth departmental operations. The role offers a 6-month contract with the potential for extension.

Responsibilities

• Support VP’s and Directors with calendars, meetings, travel coordination, and logistics.
• Prepare meeting agendas, presentations, minutes, and action trackers.
• Coordinate leadership forums, workshops, and departmental reviews coordination & communication.
• Act as liaison between VP’s Directors, teams, and shared services.
• Track and follow up on actions, decisions, and deliverables.
• Ensure timely circulation of communications, reports, and approvals documentation & reporting.
• Maintain department records, trackers, org charts, and documentation.
• Consolidate inputs for management reports, dashboards, and presentations.
• Ensure documents comply with corporate standards and governance operational & administrative support.
• Support budgeting coordination, invoices, POs, and expense tracking (as required).
• Coordinate onboarding/offboarding activities within the department.
• Assist with audits, compliance reviews, and information requests.

Job description

Contract: 6 Months and extended contract

Required skills and requirement are as follows:

Responsibilities

• Support VP’s and Directors with calendars, meetings, travel coordination, and logistics
• Prepare meeting agendas, presentations, minutes, and action trackers
• Coordinate leadership forums, workshops, and departmental reviews coordination & communication
• Act as liaison between VP’s Directors, teams, and shared services
• Track and follow up on actions, decisions, and deliverables
• Ensure timely circulation of communications, reports, and approvals documentation & reporting
• Maintain department records, trackers, org charts, and documentation
• Consolidate inputs for management reports, dashboards, and presentations
• Ensure documents comply with corporate standards and governance operational & administrative support
• Support budgeting coordination, invoices, POs, and expense tracking (as required)
• Coordinate onboarding/offboarding activities within the department
• Assist with audits, compliance reviews, and information requests