Executive Assistant

Black & Grey HR; Ajman; On-site; AED 60,000 - 120,000; Full time

Job summary

A globally recognized logistics services company seeks an Executive Assistant (EA) to the CEO. The EA will provide comprehensive administrative and secretarial support, manage the CEO’s schedule, handle confidential information, and ensure smooth operations. Ideal candidates will have experience supporting senior management, excellent communication skills, and proficiency in MS Office. This role offers an attractive salary and benefits.

Benefits

Attractive Salary Benefits

Qualifications

• 35 years of experience in a secretarial or Executive Assistant role.
• Prior experience supporting senior management or a CEO is highly preferred.
• Fluent in English is required.

Responsibilities

• Provide full administrative and secretarial support to the CEO.
• Manage and coordinate the CEO’s calendar, meetings and appointments.
• Prepare drafts, edit correspondence, emails, reports and presentations.
• Handle confidential and sensitive information with a high level of discretion.
• Coordinate internal and external communications on behalf of the CEO.

Skills

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Proficiency in MS Office

Ability to multitask and work under pressure

Discretion and confidentiality

Job description

Black & Grey HR is recruiting for a globally recognized logistics services company. Our client is looking for an Executive Assistant (EA) to the CEO to provide comprehensive administrative and secretarial support. The ideal candidate will act as a key point of contact, manage the CEO’s daily schedule, handle confidential information with discretion and ensure smooth day‑to‑day operations.

Key Responsibilities

• Provide full administrative and secretarial support to the CEO
• Manage and coordinate the CEO’s calendar, meetings and appointments
• Prepare drafts, edit correspondence, emails, reports and presentations
• Handle confidential and sensitive information with a high level of discretion
• Coordinate internal and external communications on behalf of the CEO
• Arrange travel, accommodation and itineraries as required
• Organize meetings, prepare agendas, take minutes and follow up on action items
• Maintain filing systems (electronic and physical) and ensure proper documentation
• Liaise with senior management, clients, vendors and other stakeholders
• Support ad‑hoc administrative tasks as assigned by the CEO

Requirements

• 35 years of experience in a secretarial or Executive Assistant role
• Prior experience supporting senior management or a CEO is highly preferred
• Excellent written and verbal communication skills
• Strong organizational and time‑management abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of professionalism, discretion and confidentiality
• Fluent in English is required

Benefits

Attractive Salary Benefits