Document Controller - Tagalog Speaker

Black Pearl Consult; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consulting firm in Dubai is seeking an organized Document Controller to manage project documentation for major construction projects. Responsibilities include processing contractor submittals, maintaining filing systems, and ensuring compliance with contract requirements. The ideal candidate has a Bachelor's degree in Civil Engineering, document control experience, and strong communication skills. Familiarity with Unifier and SharePoint is preferred.

Qualifications

• Minimum 1 year of document control experience on construction or infrastructure projects.
• Strong knowledge of document control work processes and electronic systems.
• Membership and/or certification in EMC or ARMA is preferred.

Responsibilities

• Establish and maintain filing systems and records.
• Process contractor submittals and RFIs; review for compliance.
• Maintain and manage electronic document management systems.

Skills

Attention to detail

Document control processes

Strong communication skills

Organizational skills

Electronic document management systems

Education

Bachelor's Degree in Civil Engineering or related field

Tools

Unifier

SharePoint

MS Office

Job description

We are seeking an organized and detail-oriented Document Controller to manage and maintain project documentation for major construction projects. The role involves handling contractor submittals, RFIs, and other project-related documents, ensuring compliance with contract requirements, and supporting workflow processes through electronic document management systems.

Key Responsibilities

• Establish and maintain filing systems, schedules, and records, including correspondence, reports, and bulletins.
• Process contractor submittals and Requests for Information (RFIs); review and log responses for compliance with contract documents.
• Assist in the technical and administrative review of construction documents to confirm design intent and coordinate across projects.
• Develop clear, consistent file structures and implement controls to ensure smooth communication and workflow protocols.
• Maintain and manage electronic document management systems, including Unifier, SharePoint, and other project-related software.
• Support approval workflows and assist in training team members on proper document control procedures.
• Ensure all project documentation adheres to company policies, industry practices, and corporate procedures.
• Maintain accurate logs and records of all documentation to facilitate auditing and reporting.

Requirements

• Bachelors Degree in Civil Engineering or any related field.
• Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
• Minimum 1 year of document control experience on construction or infrastructure projects.
• Strong knowledge of document control work processes, electronic systems, and database concepts.
• Ability to work in a lead capacity, providing guidance and training to others.
• Excellent written and oral communication skills.
• Familiarity with Unifier, SharePoint, MS Office, and other project-related software; Unifier experience preferred.
• Knowledge of approval workflows and the ability to ensure timely document routing.
• Strong organizational skills, attention to detail, and ability to implement consistent document management protocols.
• Willing to work in Dubai.