Document Controller - Site

-; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

A multinational engineering firm in Dubai seeks a highly organized Document Controller to manage project-related documents. Responsibilities include implementing document control systems and ensuring compliance with standards. Candidates should have a bachelor's degree, strong document management skills, and at least 3 years of experience with Aconex. The role emphasizes detail orientation, excellent communication, and the ability to work in a fast-paced environment, contributing to the success of complex projects.

Qualifications

• 3+ years' experience working with Aconex in a Construction Site role.
• 6+ years of overall experience in document control.
• Knowledge of construction industry standards and regulations.

Responsibilities

• Implement and maintain document control systems.
• Receive, log, and distribute project documents.
• Review documents for compliance and accuracy.
• Maintain document registers and databases.
• Coordinate document revisions and version control.
• Assist in preparing project reports and presentations.
• Perform regular audits of document control processes.
• Provide training on document control procedures.

Skills

Proficiency in document management systems

Strong data entry skills

Detail-oriented

Excellent communication abilities

Strong organizational skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management software

Aconex

Job description

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting‑edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis's long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organized and efficient Document Controller to join our team at our project site in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.

• Implement and maintain document control systems and procedures for all project documentation
• Receive, log, and distribute incoming and outgoing documents
• Review documents for completeness, accuracy, and compliance with established standards
• Maintain up-to-date document registers and databases
• Coordinate document revisions and ensure proper version control
• Assist in the preparation and distribution of project reports and presentations
• Collaborate with project team members to ensure timely document submissions and approvals
• Perform regular audits of document control processes to identify areas for improvement
• Provide training and support to team members on document control procedures
• Ensure proper archiving and retrieval of project documents

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related field
• Experience in document control or similar role, preferably in construction or engineering projects
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of filing and archiving systems
• Excellent data entry and record-keeping skills
• Outstanding written and verbal communication abilities
• Detail-oriented with a strong focus on accuracy and quality
• Knowledge of construction industry standards and regulations
• Ability to work efficiently in a fast‑paced environment
• Familiarity with project management software
• Document Control certification is preferred
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Collaborative mindset with the ability to work effectively in a team environment

Additional Information

Minimum 3+ years' experience working with Aconex in a Construction Site role with overall minimum 6 years of experience.