Document Controller (Construction)

Al Tayer Stocks - Building & Interior Divisions; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm in Dubai is seeking a dedicated individual to support their Projects team with document management and administrative responsibilities. The role requires a graduate with 2-3 years of relevant experience. Tasks include managing documentation systems, updating financial reports, and coordinating with suppliers. The ideal candidate should be organized and efficient, ensuring streamlined processes for ongoing projects. This is an opportunity to contribute to significant construction projects while developing valuable skills.

Qualifications

• Minimum 2 to 3 years of relevant experience.

Responsibilities

• Manage documentation system for efficient storage and retrieval of project documents.
• Collate data and maintain Site Status Reports using Microsoft Excel.
• Receive and examine tender documents and specifications.
• Prepare a detailed comparison of item quality and pricing from suppliers.
• Assist with LPO preparation and ensure timely delivery from suppliers.
• Update Financial Status Reports tracking expenses versus budgets.
• Distribute project reports to relevant divisions.

Education

Graduate in any discipline

Job description

Job Purpose

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Functional Roles and Responsibilities

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database
• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects
• Receive tender documents and material specifications from the Project Mangers and examine the requirement. Coordinate with the client / consultant on clarifications
• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost effective and viable supplier
• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders
• Update Financial Status Reports as to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects
• Distribution of relevant reports to different divisions like Design/ contractor and update them with projects project progress/ status

Minimum Requirements

• Graduate in any discipline
• 2 to 3 years relevant experience