Document Controller & Admin Support

KBR Inc.; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm in the United Arab Emirates is seeking a Document Controller & Admin Support. The role requires overseeing document control activities, managing electronic document management systems, and providing administrative support. Candidates should possess at least five years of experience in document control, with a strong background in EPC projects. Proficiency in English is essential, and knowledge of Arabic is ideal. This position offers an opportunity to actively contribute to project documentation integrity and operations.

Qualifications

• 5+ years of experience in document control, with 3+ years in EPC projects.
• Clear understanding of business needs and processes.
• Proficiency in English; Arabic is a plus.

Responsibilities

• Oversee document control activities within the Document Management Group.
• Manage receipt and distribution of documents electronically using EDMS.
• Expedite comment turnaround during document reviews.

Skills

Document control

Electronic Document Management Systems (EDMS)

Administrative support

Education

Degree in a technical or administrative discipline

Tools

ShareCat

Job description

Title: Document Controller & Admin Support

Position: Document Controller & Admin Support

Basic Functions

Reporting to the Information Manager within the project Information Management team, the Document Controller & Admin Support position is responsible for the oversight of document control activities within the Document Management Group (DMG). This role is expected to be hands‑on and proactive in daily operations, ensuring integrity, accuracy, and timely processing of project documentation.

Key duties include supervising electronic receipt and distribution of documents, managing Electronic Document Management Systems (EDMS) such as ShareCat, expediting comment turnaround during document reviews, returning marked‑up documents within agreed timeframes, managing document distribution matrices, and facilitating communication between global operating centres and subcontract organisations.

• Approximately 25% of the role is dedicated to providing comprehensive administrative support. This includes organizing meetings, preparing and distributing agendas and minutes, maintaining records and filing systems, coordinating travel arrangements, managing correspondence, and supporting the wider project team with various administrative tasks.

Principal Accountabilities

• Electronic receipt of documents from multiple global operating centres and managing EDMS (ShareCat) distribution.
• Distributing documents to subcontract organisations electronically using EDMS.
• Expediting turnaround of comments within the project organisations, collating comments and returning marked‑up documents within agreed timeframes as part of the document review process.
• Location and retrieval of documents as requested by project personnel.
• Adherence to Information Management control documentation and procedures.
• EDMS and DMG procedural training and support to both internal and external project participants.
• Manage EDMS Document Distribution Matrices (DDM).
• Support the functional disciplines work processes.
• Administrative duties.

Technical and Academic Requirements

• Preferable degree level in a technical or administrative discipline or equivalent.
• At least five years’ experience with document control, of which at least three years should be direct experience in EPC projects.
• Clear understanding of business needs, conditions, and processes.

Language

• English (essential)
• Arabic (ideal)