Document Controller

Gardinia Contracting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading contracting company in Dubai is looking for a Document Controller to manage and organize company and project documentation. The role involves ensuring document accuracy, compliance, and accessibility. Candidates should possess a Bachelor’s Degree in Administration or Engineering and have proven experience in document control, preferably in construction or engineering sectors. This position offers an opportunity to contribute to efficient project management and effective communication among stakeholders.

Qualifications

• Experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.

Responsibilities

• Manage and maintain important documents for the company and projects.
• Ensure documents are filed, stored, and accessible.
• Control issuance and distribution of project-related documents.
• Prepare and update document registers and logs.
• Review documents for accuracy before distribution.

Skills

Document management

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s Degree in Administration, Engineering, or a related field

Job description

The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.

Key Responsibilities:

• Maintain and manage all important documents for the company and projects.
• Ensure that all documents are properly filed, stored, and accessible when needed.
• Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
• Prepare and update document registers, logs, and trackers.
• Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
• Review documents for accuracy and completeness before distributing.
• Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
• Archive and maintain historical records of documentation for future reference.
• Generate reports on document status and communicate to the relevant stakeholders.
• Maintain confidentiality and security of sensitive documentation.

Qualifications & Skills:

• Bachelor’s Degree / Diploma in Administration, Engineering, or a related field.
• Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.