Document Controller

Gardinia Contracting; Dubai; On-site; AED 220,000 - 294,000; Full time

Job summary

A construction company in Dubai is seeking a Document Controller to manage, organize, and maintain all company and project documentation. Responsibilities include ensuring accuracy and compliance, coordinating document submissions among stakeholders, and generating reports on document status. Ideal candidates have a Bachelor's Degree or Diploma in Administration or Engineering and experience in document control, preferably within the construction or manufacturing sector.

Qualifications

• Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing.
• Ability to manage and organize large volumes of documentation efficiently.
• Strong understanding of document control processes and standards.

Responsibilities

• Maintain and manage all important documents for the company and projects.
• Ensure that all documents are properly filed, stored, and accessible.
• Control issuance, distribution, and receipt of all project-related documents.
• Prepare and update document registers, logs, and trackers.
• Ensure document numbering, revision control, and formatting are followed.
• Review documents for accuracy before distribution.
• Coordinate with teams for document submissions and approvals.
• Archive historical records of documentation effectively.
• Generate reports on document status for stakeholders.
• Maintain confidentiality and security of sensitive documentation.

Skills

Document management

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s Degree / Diploma in Administration, Engineering, or a related field

Job description

The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.

Key Responsibilities:

• Maintain and manage all important documents for the company and projects.
• Ensure that all documents are properly filed, stored, and accessible when needed.
• Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
• Prepare and update document registers, logs, and trackers.
• Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
• Review documents for accuracy and completeness before distributing.
• Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
• Archive and maintain historical records of documentation for future reference.
• Generate reports on document status and communicate to the relevant stakeholders.
• Maintain confidentiality and security of sensitive documentation.

Qualifications & Skills:

• Bachelor’s Degree / Diploma in Administration, Engineering, or a related field.
• Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.