Document Controller

Rakhat Construction; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A leading construction firm in Dubai seeks a highly organized Document Controller to manage project documents. The successful candidate will have at least 3 years of experience in the UAE construction industry and be responsible for compliance with document control processes. Excellent organizational and communication skills are essential. Familiarity with Dubai Municipality regulations is preferred.

Qualifications

• Minimum 3 years of experience as a Document Controller in the UAE construction industry.
• Strong knowledge of document control procedures and construction documentation.
• Excellent organizational, communication, and time-management skills.

Responsibilities

• Manage the receipt, distribution, and archiving of all project documentation.
• Ensure document control processes comply with company policies and regulations.
• Maintain an up-to-date document management system and ensure version control.
• Track and update registers for drawings, RFIs, submittals, and approvals.
• Coordinate with project teams to ensure proper documentation flow.

Skills

Document control procedures

Filing systems

Communication skills

Time-management skills

Tools

MS Office

Aconex

Primavera

Procore

Job description

Overview

Job Summary

We are seeking a highly organized Document Controller with a minimum of 3 years of experience in the UAE construction industry. The role is responsible for managing, controlling, and maintaining project documents and records in compliance with company standards and UAE regulations. The ideal candidate must ensure accurate document flow between project teams, consultants, contractors, and clients to support the timely and efficient delivery of our projects.

Key Responsibilities

• Manage the receipt, distribution, and archiving of all project documentation (drawings, contracts, correspondence, reports).
• Ensure document control processes comply with company policies and UAE construction regulations.
• Maintain an up-to-date document management system (DMS) and ensure version control of drawings and documents.
• Track, monitor, and update registers for drawings, RFIs, submittals, approvals, and other project records.
• Coordinate with project managers, consultants, contractors, and site teams to ensure proper documentation flow.
• Prepare reports and logs for management on document status, outstanding approvals, and compliance.
• Ensure confidentiality and secure handling of sensitive documents.
• Support audits and inspections by providing required records and documentation.

Qualifications

• Minimum 3 years of experience as a Document Controller in the UAE construction industry.
• Strong knowledge of document control procedures, filing systems, and construction documentation.
• Proficiency in MS Office; knowledge of document control software (Aconex, Primavera, Procore, etc.) is an advantage.
• Excellent organizational, communication, and time-management skills.

Preferred Skills

• Experience in large-scale residential, commercial, or mixed-use projects.
• Familiarity with Dubai Municipality, RERA/DLD requirements, and UAE construction documentation standards.
• Ability to multitask and work under tight deadlines.