Corporate Services Administrator / Paralegal (Dubai)

Lexius Search; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a Corporate Services Administrator / Paralegal to manage a portfolio of investment holding companies. This role involves the administration and liquidation of structures, preparation of legal documentation, and maintaining client relationships. The ideal candidate will have 1-4 years of experience in a fiduciary environment, excellent communication skills, and proficiency in MS Office. The position is based in Dubai, offering a dynamic work environment where you can grow your career while working closely with clients and advisors. If you are motivated and ready to take on a hands-on role, this opportunity is for you.

Qualifications

• 1-4 years of experience in a fiduciary/corporate environment.
• Excellent oral and written communication skills in English.

Responsibilities

• Manage administration and liquidation of structures in various jurisdictions.
• Prepare and review legal documentation, contracts, and board minutes.

Skills

Communication Skills

Interpersonal Skills

Flexibility

Client-oriented

Tools

MS Office

Job description

Corporate Services Administrator / Paralegal

Dubai

This vacancy has already been filled.

Tasks

1. Complete set-up, administration and liquidation of structures (i.e. holdings, foundations and trusts) in various jurisdictions (Offshore and Onshore).
2. Management of a portfolio of investment holding companies. Coordinating and reviewing accounting reports, financial statements, VAT and corporate income tax returns on a monthly and quarterly basis ensuring reliability with local GAAP and IFRS reconciliations.
3. Responsible for the maintenance and update of all companies' documentation and registers. Day-to-day accounting, monthly reporting and statements for companies/entities.
4. Responsible for the preparation and review of legal documentation including BoD and AGM minutes, PoA and resolutions.
5. Preparation of standard documents (i.e. contracts, board minutes, minutes to the AGM, Powers of Attorney).
6. Undertake and perform relevant follow-up on various administrative tasks, including the preparation of letters, client invoices, and payment instructions.
7. Act in the capacity of Relationship Manager in client meetings as well as with client take-on in line with internal procedures (i.e. gathering of KYC documentation, bank account openings).
8. Building up and maintaining personal contact with clients, advisors, and other related parties.
9. Management, supervision, and coordination of daily administration of trusts and companies including taking full mandate responsibility. Taking fiduciary decisions on the mandates assigned within the guidelines provided by the company.
10. Administration overview and control of maintenance on mandates assigned including financial, accounting, and database reviews.
11. Being the point of entry for processing client requests such as account opening, account maintenance, and trading.
12. Communicate with government agencies, notaries’ offices, law firms, and translators as necessary.

Minimum Requirements

1. Minimum of 1-4 years of experience in a similar function in a fiduciary/corporate environment.
2. Excellent oral and written communication skills in English.
3. Proficiency in MS Office (Excel, Word, and Outlook; PowerPoint is an advantage).
4. Hands-on personality with the flexibility of taking over tasks beyond the job description.
5. Strong interpersonal communication skills, highly discreet, client-oriented, ability to integrate in a multinational environment, and motivated to start your career.

Please note that the role is in Dubai, UAE and will be performed there. Someone already living in Dubai is preferred; however, someone traveling to Dubai is also welcome.