Corporate Secretary & Business Administration Associate (Dubai or Abu Dhabi)

Pnyx Hill; Abu Dhabi; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A boutique advisory firm in Abu Dhabi is seeking a Corporate Secretary & Business Administration Associate with 5-7 years of relevant experience. The successful candidate will manage corporate governance and compliance for various entities across UAE jurisdictions including ADGM and DIFC. Key responsibilities include handling statutory matters, drafting board resolutions, and maintaining compliance records. The ideal profile includes strong organizational skills, hands-on corporate secretarial experience, and proficiency in regulatory portals. This position offers professional development opportunities and a hybrid working culture.

Benefits

Competitive salary

Performance-based progression

Professional development support

Qualifications

• 5–7 years of Corporate Services / CoSec experience.
• Proficient in drafting resolutions and maintaining corporate records.
• Strong English communication skills.

Responsibilities

• Lead all corporate secretarial and statutory governance matters.
• Maintain all statutory registers and ensure compliance.
• Draft board resolutions and corporate documents.
• Handle submissions using regulatory portals.

Skills

Hands-on company secretarial experience

Strong stakeholder communication skills

High level of accuracy

Understanding of UAE corporate structures

Education

Bachelor’s degree in Business, Law, Finance, Accounting or related field

Tools

ADGM regulatory portal

DIFC regulatory portal

DMCC regulatory portal

Job description

Company Description

Pnyx Hill is a rapidly scaling international boutique advisory firm specializing in Strategy, Governance, Risk, and Compliance (GRC). We support organizations operating in regulated industries such as finance, digital assets, Web3/blockchain, insurance, healthcare, and technology. Drawing inspiration from the historic Pnyx Hill in Athens, the firm emphasizes strategic clarity, disciplined execution, and long‑term partnerships.

Headquartered in Abu Dhabi, UAE, with a growing presence in Dubai, Astana, Nicosia, Athens, and additional emerging markets, Pnyx Hill connects dynamic jurisdictions to deliver seamless advisory experiences across borders. The firm is dedicated to driving sustainable growth, managing reputational and regulatory risks, and empowering clients to achieve strategic objectives through high‑impact advisory services.

Role Description

We are seeking a Corporate Secretary & Business Administration Associate with 5–7 years of experience working within a Corporate Service Provider, fiduciary services firm, or law firm corporate practice in the UAE. This role requires proven, hands‑on company secretarial (CoSec) experience, including entity formation, statutory management, board support, resolutions drafting, and ongoing regulatory maintenance across ADGM, DIFC, DMCC, and Mainland UAE.

The role supports both client‑facing service delivery and internal governance for Pnyx Hill Group entities. You will manage entity portfolios end‑to‑end, interface with regulators and banks, maintain statutory records, and ensure compliance with governance requirements across multiple jurisdictions. The position requires ownership, accuracy, reliability, and strong stakeholder communication skills.

This role reports directly to the Group Head of Corporate Affairs and can be based in Dubai or Abu Dhabi, depending on the candidate’s profile and operational fit.

Key Responsibilities

Corporate Governance & CoSec Administration for Regulated Entities

• Lead and manage all corporate secretarial and statutory governance matters for regulated and non‑regulated entities across ADGM, DIFC, DMCC, and UAE Mainland, including incorporations, licensing, regulatory amendments, renewals, and ongoing compliance with registrar and regulatory authorities.
• Maintain and control all statutory registers, constitutional documents, regulatory filings, and corporate records, ensuring continuous compliance with applicable company law, regulatory rulebooks, and internal governance frameworks.
• Draft, review, and process board and shareholder resolutions, powers of attorney, share issuances and transfers, capitalisation changes, and director/officer appointments and removals, ensuring legal validity, auditability, and regulatory defensibility.
• Act as governance coordinator for boards and shareholders: prepare board packs, agendas, formal notices, minutes, and action trackers; ensure proper decision‑making processes, quorum, voting, and documentation standards in line with regulatory and best‑practice requirements.

Regulatory & Portal Management

• Independently handle submissions and filings using ADGM, DIFC, DMCC, FTA, MOFA, and other free‑zone / government portals.
• Liaise professionally with regulators, registered agents, auditors, law firms, and banking institutions.

Client and Group Support

• Serve as a trusted point of contact for corporate services clients and internal stakeholders.
• Track compliance timelines and ensure proactive calendar management for renewals and regulatory milestones.
• Support internal finance with basic bookkeeping and reconciliations (invoices, payments, fee schedules).

Process & Governance System Improvement

• Contribute to creating and refining governance workflows, templates, SOPs, and internal controls.
• Support governance structuring as the Group expands across EU, MENA, and Central Asia.

Professional Experience & Core Competencies

• Bachelor’s degree in Business, Law, Finance, Accounting, or related field (required).
• 5–7 years Corporate Services / CoSec experience within a CSP or corporate governance environment.
• Essential: Hands‑on CoSec administration experience including drafting resolutions and maintaining corporate records for regulated entities.
• Essential: Experience across ADGM and/or DIFC; additional experience in DMCC / Mainland is preferred.
• Proficiency with relevant regulatory portals (ADGM, DIFC, DMCC, FTA, MOFA, etc.).
• Strong understanding of UAE corporate structures, entity types, and regulatory frameworks.
• Strong English communication skills (written and verbal).
• High level of accuracy, professionalism, organization, and confidentiality.
• Ability to work independently and manage multiple entity portfolios simultaneously.

Preferred

• Experience supporting clients in financial services, fintech, investment holding, asset management, or digital assets.
• Familiarity with bank account opening processes and compliance documentation.
• ICSA / Governance qualification (completed or in progress) is an advantage.

What We Offer

• Competitive salary + performance‑based progression.
• Clear pathway to Senior Corporate Governance Officer / Manager level.
• Direct mentorship from the Group Head of Corporate Affairs.
• Exposure to multi‑jurisdictional regulatory environments and complex corporate structures.
• Professional development support (ICSA / governance / compliance certifications).
• Modern, collaborative working culture
• Flexible, hybrid working set up