COORDINATOR, LOGISTICS

Alfanar; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading logistics firm in Dubai is seeking a Document Controller to manage import and export logistics documentation. The role involves tracking, filing, and distributing documents to ensure smooth operations. Candidates should have a Diploma in Administration, experience in the logistics field, and be fluent in English and Hindi. Strong organizational skills and attention to detail are essential for success in this role.

Qualifications

• Must have experience in handling import & export logistics documentation.
• Ability to maintain compliance and accuracy in documentation.
• Strong organizational skills for document management.

Responsibilities

• Receive and track all types of documents accurately.
• Distribute documents among relevant departments.
• Maintain secure document storage and filing systems.
• Ensure compliance with quality and safety procedures.

Skills

Experience in import & export logistics

Good experience in Excel

Fluent in English

Fluent in Hindi

Education

Diploma Degree in Administration

Job description

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• Handling import & export logistics documentation.
• Customs clearance & duty exemption
• Other purchase & logistics documentation
• Experience in import & export logistics
• Good experience in Excel
• Fluent in English and Hindi

Perform document controlling activities efficiently, in a timely manner, and to quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Document Reception and Tracking

• Receive all types of documents by recording them in the tracking system, stamping them with the receiving stamp, including date and time, and dispatching them to the relevant staff in the department.

Document Distribution

• Distribute all kinds of documents among the relevant departments to ensure smooth communication and workflow.

Document Filing and Maintenance

• Manually file all types of documents in the department after completing their cycles, ensuring proper organization and accessibility.

In/Out Document Management

• Maintain all incoming and outgoing documents according to established systems, ensuring compliance and accuracy in documentation.

Indexing and Filing Systems

• Maintain indexing and filing systems for all project documents, ensuring they are organized for easy retrieval.

Secure Document Storage

• Keep documents and files in a specific, independent, and locked location under supervision and control to ensure confidentiality and security.

Customer Document Control

• Follow the customer filing and document control process by recording all customer-related documents in the tracking system, stamping them upon receipt, and dispatching them to the relevant staff.

Role Accountability

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems that arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

• Comply with related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Diploma Degree in Administration Institute