Business Support & Administrative Assistant

JLL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global real estate services firm in Dubai is seeking a Junior IC to manage purchase orders and coordinate logistics. The ideal candidate will have experience in the furniture industry and excellent organizational skills. Key responsibilities include ensuring the completion of sales orders, verifying supplier communications, and maintaining customer satisfaction throughout the process. This role requires autonomy, initiative, and a proactive approach to logistics and customer service.

Qualifications

• Minimum 1 year experience in the furniture industry is a plus.
• Organised, thorough, proactive, and flexible.
• Team spirit and autonomy required.

Responsibilities

• Place purchase orders and ensure receipt by suppliers.
• Verify all manufacturer order confirmations.
• Coordinate logistics for project details.
• Handle financial closing of orders.
• Prepare delivery receipts and procurement trackers.

Skills

Perfect knowledge of the Office package

Good command of the English language

Knowledge of Navision

Knowledge of the Furniture Industry

Job description

Role /h3>

Reporting directly to the Furniture Solutions department Director.

You will be the link between the purchase orders sent to suppliers and the logistics partner.

Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures. Amongst others this includes managing registering and tracking orders as well as communicating with the customers (from order entry to delivery billing and payment of invoices).

Customer satisfaction is our priority and we therefore encourage you to show your investment and thoroughness in all your activities.

Responsibilities

• placing purchase orders and ensuring the supplier has received them.
• Verification of all manufacturer order confirmations
• Meeting with project managers and coordination with the logistics to all project details captured to ensure smooth running of delivery and installation.
• Financial closing of orders
• Register purchase orders
• Prepare delivery receipts logistics books and procurement trackers.
• Onsite presents for project delivery and installation to ensure projects are running smoothly where required
• Update statistics and team sales reports
• if required follow up on the validation of purchase orders & supplier invoices
• Customer invoicing
• Onboarding new suppliers and ensuring they comply to JLL standards

Required Qualities

• Organised and thorough
• Flexible and multi-disciplinary
• Team spirit
• Be proactive
• Autonomous and able to take initiatives
• Have a keen sense of customer satisfaction

Required Skills

• Perfect knowledge of the Office package.
• Good command of the English language (read spoken written)
• The command of Navision is a plus.
• Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus.

Location

On-site Dubai ARE

Equal Opportunity Statement

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Required Experience

Junior IC