Business Operations Specialist

Nabat; Abu Dhabi; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A climate-tech startup is seeking a Business Operations Specialist to support day-to-day operations in Abu Dhabi. This hybrid role includes managing contracts, procurement, and financial coordination while ensuring smooth office operations. Ideal candidates should have at least 7 years of relevant experience, a Bachelor's degree in Business Administration or a related field, and proficiency in SAP. Join us to make a significant impact on climate change and ecosystem loss.

Benefits

All-inclusive relocation package

Work and residence visa sponsorship

Orientation tour for new residents

Qualifications

• Minimum of 7 years of experience in contracts administration or procurement.
• Experience with PR/PO processes and invoice coordination.
• Highly organized and detail-oriented.

Responsibilities

• Prepare and manage contracts and agreements.
• Oversee procurement processes and vendor management.
• Coordinate invoicing and payment processes.
• Manage office operations and facilities.
• Support general administrative and business functions.

Skills

Vendor coordination

Documentation management

Proficiency in Microsoft Office

Strong communication skills

Organizational skills

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

Job description

Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale! We operate at the intersection of ecological & environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss. Our comprehensive solution - consisting of ecosystem management software, precision aerial seeding drones, AI & ecological models, and restoration services - is already being used to plant millions of mangroves in the UAE. But we’re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.

If this mission resonates with you, let’s talk!

The Business Operations Specialist plays a central role in supporting Nabat’s day-to-day operations. This hybrid position combines contracts and procurement administration, office management, and financial coordination support, ensuring smooth internal processes, strong vendor relationships, and well-run office operations.

This role is hands-on, highly collaborative, and suited to someone who enjoys bringing structure, follow-up, and clarity across multiple operational areas.

Key Responsibilities

Contracts & Agreement Management

• Prepare, review, and coordinate contracts, NDAs, and service agreements with suppliers, clients, and partners.
• Ensure contracts are complete, compliant, and aligned with internal standards.
• Coordinate with Legal on terms, approvals, and final execution.
• Maintain contract records, renewals, amendments, and documentation tracking.

Procurement Administration

• Create and process Purchase Requisitions (PRs) and coordinate Purchase Orders (POs).
• Support supplier onboarding and registration in SAP or equivalent systems.
• Register Nabat as a supplier in customer procurement portals and ensure required documentation is accurately submitted and maintained.
• Collect quotations, ensure approval workflows, and maintain procurement documentation.
• Liaise with vendors on deliveries, timelines, and order-related queries.

Invoicing & Payment Coordination

• Receive, review, and organize supplier invoices.
• Validate invoices against POs and contracts before submission for approval.
• Prepare Goods Receipt Notes (GRNs) where required.
• Track invoice status and follow up with suppliers and internal stakeholders to ensure timely payment.

Financial & Administrative Coordination

• Consolidate invoices and supporting documentation to support monthly and quarterly financial close.
• Maintain invoice trackers and provide operational inputs to the Finance team.
• Follow up on missing or incorrect documentation with vendors and internal teams.
• Coordinate with internal Finance and/or external accountants on required operational documentation.
• Support audits, reviews, and internal control activities by providing accurate records and reports.

Office Management & Facilities Coordination

• Act as the main point of contact for daily office operations.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors (cleaning, maintenance, IT support, security, etc.).
• Ensure office readiness, safety, and smooth day-to-day functioning.
• Support onboarding logistics in collaboration with HR.

General Administrative & Business Support

• Support meeting logistics, calendar coordination, travel arrangements, and visitor hosting.
• Assist teams with operational and office-related requests as needed.
• Provide support across additional operational, compliance, or process-related activities as required by the business.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Operations, Supply Chain, Finance, or a related field.
• At least 7 years of experience in contracts administration, procurement operations, office management, or similar operational roles.
• Proficiency in Microsoft Office and SAP
• Strong experience coordinating vendors, documentation, and internal approvals.
• Comfortable working with PR/PO processes and invoice coordination.
• Highly organized, detail-oriented, and proactive.
• Strong communication and stakeholder management skills.

Why join Nabat?

A once-in-a-lifetime opportunity to:

• Join a well-funded early-stage tech startup at the intersection of some of the most exciting, disruptive and innovative technologies in the world - geospatial AI, remote sensing, drone robotics, ecology & agricultural science.
• Relocate to Abu Dhabi – one of the safest, most livable, expat-friendly cities in the world - with an “all inclusive” relocation package for you and your family, that includes work & residence visa sponsorship, business class flights, orientation tour, school and house search, and luxury hotel stay until you find your new home.
• Make a real and direct impact to solving the most critical challenges of our time – climate change and ecosystem loss.
• Build partnerships that matter!

What is the hiring process like?

We believe in making your hiring and onboarding seamless and transparent. Here is what to expect from us:

• Initial screening call with a member of our Talent team to ensure expectations and experience aligns.
• First interview with hiring manager about the role and ask questions – Mehdi Ajana, Director of Strategy at Nabat.
• Second interview with technical team member(s) to assess your capabilities.
• Third interview with a senior leader to assess culture fit and give you the opportunity to meet your future stakeholders.
• Background check.
• Hiring decision and final offer.

Apply with your CV and tell us what makes you & your experience a great fit for Nabat.