Bid Coordinator / BD Manager

Archibat; Dubai; On-site; Confidential; Full time

Job summary

A leading HR company is seeking a Bid Coordinator/BD Manager in Dubai for a prominent interior design company. The role involves managing bid submissions, developing client relationships, and ensuring high-quality proposals. Candidates should have at least 5 years of relevant experience in the UAE, strong communication, organizational, and negotiation skills, along with proficiency in MS Office. The position offers an opportunity to grow within a dynamic environment focused on hospitality and retail projects.

Qualifications

• 5+ years of experience in bid management or business development in UAE.
• Proven track record in coordinating bids and securing business.
• Detail-oriented and highly organized.

Responsibilities

• Manage the full bid process from opportunity to submission.
• Prepare proposals and liaise with teams for bid submissions.
• Identify and develop new business opportunities.

Skills

Bid management

Business development

Communication skills

Organizational skills

Negotiation skills

Networking skills

Education

Bachelor’s degree in Business Administration, Marketing, Architecture, or Interior Design

Tools

MS Office Suite (Word, Excel, PowerPoint)

Adobe InDesign

Job description

Archibat HR is seeking a Bid Coordinator / BD Manager for a well established interior design company with focus on hospitality, f&b and retail projects, to be based in their Dubai office.

Overview

The Bid & Business Development Manager will play a dual role of managing bid/tender submissions and developing new client relationships and business opportunities. This role requires a strong combination of organizational, communication, and commercial skills to ensure high-quality bid submissions while actively growing the company’s client base and project portfolio.

Responsibilities

• Manage the full bid and tender process from initial opportunity through to submission and post-tender follow-up.
• Review tender documents, RFQs, and client requirements to ensure compliance.
• Prepare and format proposals, pre-qualification documents, and company profiles.
• Liaise with design, technical, and finance teams to collect and validate input for bid submissions.
• Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.
• Maintain an up-to-date library of standard bid content, project references, and CVs.
• Track tender outcomes, prepare reports, and recommend process improvements.

Business Development

• Identify and develop new business opportunities in the interior design and fit-out market.
• Build and maintain strong relationships with clients, developers, consultants, and contractors.
• Attend networking events, exhibitions, and industry functions to represent the company.
• Conduct market research and competitor analysis to support strategic decision-making.
• Prepare and deliver client presentations and pitches.
• Work closely with senior management to set and achieve sales and revenue targets.
• Maintain a CRM or client database with up-to-date contact and project information.

Coordination & Reporting

• Provide weekly reports on bids, pipeline opportunities, and business development activities.
• Support the Head of Operations and Managing Partners in forecasting business growth.
• Ensure alignment between project teams and business development activities to improve conversion rates.

Required profile

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Architecture, Interior Design, or related field.
• 5+ years’ experience in bid management, tendering, or business development within interior design, architecture, or construction industries in the UAE.
• Proven track record of successfully coordinating bids and securing new business.
• Excellent written and verbal communication skills; ability to write compelling proposals.
• Strong organizational skills with ability to meet tight deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); Adobe InDesign is a plus.
• Strong presentation, negotiation, and networking skills.
• Knowledge of UAE procurement processes and MOHRE compliance requirements.
• Detail-oriented and highly organized.
• Strong commercial awareness and client focus.
• Ability to multitask and manage multiple deadlines.
• Professional, confident, and persuasive communicator.
• Strategic thinker with problem-solving mindset.