Assistant Shipping Executive

GAC; United Arab Emirates; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading logistics company in the United Arab Emirates is seeking a dedicated Operations Assistant to help with vessel handling and operational tasks. The ideal candidate should have a minimum university degree or equivalent, along with good communication skills in English and experience in operational roles. Responsibilities include creating service records, managing supplier invoices, and supporting the Operations team. Fresh graduates may also be considered based on their qualifications and aptitude.

Qualifications

• Minimum 1 year experience in a similar field.
• Freshers may be considered based on academics and personality.

Responsibilities

• Assist in operational matters related to vessel handling.
• Create service records in the operational system.
• Ensure supplier invoices are received and managed.
• Support Operations team with vessel visits.
• Handle customer queries regarding services rendered.
• Pass operationally closed job files for invoicing.
• Ensure renewal of company-provided Government IDs.
• Assure proper use of Personal Protection Equipment (PPE).

Skills

Knowledge of location and traffic rules

Proactive attitude

Good communication skills in English

Computer and phone usage

Education

University degree or equivalent

Job description

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.

• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.

• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.

• Support the Operations team with vessel visits or attendance as needed.

• Assist with customer queries and requirements regarding services rendered.

• Help in promptly passing operationally closed job files on for Invoicing.

• Ensure on-time renewal of company-provided Government IDs.

• Assure availability and proper use of Personal Protection Equipment (PPE) as required.