Assistant Manager Document Control

Budge Recruitment; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment agency in the UAE is seeking an experienced Assistant Manager, Document Control. Responsible for managing documentation processes, setting standards for document control, and ensuring the completeness and correctness of all documents across projects. The ideal candidate will have 8-10 years of relevant experience, including at least 5 years in a managerial role, and a Bachelor's degree in a related field. Excellent organizational, computer, and interpersonal skills are essential for success in this role.

Qualifications

• 8–10 years of experience in document control, with at least 5 years in a managerial role.
• Substantial experience in real estate document control.

Responsibilities

• Set document control standards for storage and retrieval.
• Ensure correctness of all documents related to decisions and projects.
• Manage document review and key search references.
• Oversee uploading and archiving of documents.
• Coordinate with stakeholders for archive completeness.
• Ensure adequacy of IMS IT systems with ERP platforms.
• Manage Document Controllers and provide technical guidance.

Skills

Document control standards

Computer skills

Communication

Interpersonal skills

Organizational skills

Education

Bachelor Degree in MIS or Business Administration

MIS Master’s Degree

Job description

Our client, one of the largest developers in the Middle East and North Africa region based in Abu Dhabi is currently looking for an Assistant Manager, Document Control who will manage the documentation of all documents through maintaining the electronic and hard copy archiving of documents. Reporting to the Administration Head and you will be responsible to:

• Set document control standards for ease of storage, retrieval and standardization efficiency across the company
• Ensure the completeness and correctness of all documents pertaining to Committees decisions, all divisions, projects, support services and finance.
• Ensure documentation is incorporated into master database/library.
• Ensure distribution of documents to concerned parties when necessary.
• Manage the review of documents received for archiving and decide on key search string references to be specified in order to maintain data standardization.
• Oversee the upload and archiving of relevant documents attained through written correspondence and requests.
• Manage the follow up and coordination with various stakeholders to ensure the completeness of the archived dossiers.
• Ensure the adequacy of the IMS IT systems and their fit with company’s ERP platforms.
• Deploy and manage Document Controllers to various project sites and departments and provide technical guidance on set standards and procedures.

Business capabilities

• 8 – 10 years of experience, with at least 5 years in a Document Control role in a managerial function
• Substantial experience in a real estate document control

Interpersonal skills

• Strong computer skills
• Strong communication and interpersonal skills
• Great understanding of policies, procedures & work methods
• Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
• Excellent organization skills

Education

• Bachelor Degree in MIS, Business Administration/Management, or equivalent is required
• MIS Master’s Degree is preferred

If this is the role for you, apply today. Alternatively, if you know someone who would be ideal for this role, please send them the details and ask them to apply.

About The Company

Welcome to a new world of Recruitment, our aim is simple, to extend the geographical boundaries of the recruitment industry to enable you to recruit the most highly qualified professionals your company deserves.