Administrator / Executive Assistant

Inspire Selection; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing manufacturing company in Dubai is seeking an organized and proactive Administrator / Executive Assistant to support the General Manager. This role involves day-to-day administration, travel arrangements, and stakeholder communication, requiring 3–4 years of relevant experience. The ideal candidate must have a strong command of English and be immediately available to join. This position offers working hours of 7:30am – 5:00pm, Monday to Friday.

Qualifications

• 3–4 years of relevant administrative or executive assistant experience.
• Previous experience in the UAE is strongly preferred.
• Fluent English (written and spoken) is essential.
• Must be immediately available to join.
• Own car required (DIP1 location).

Responsibilities

• Provide day-to-day administrative support to the General Manager and office team.
• Manage the GM’s calendar, including scheduling meetings across multiple time zones.
• Handle travel arrangements – flights, hotels, visas, and itineraries.
• Coordinate meetings, prepare agendas, and handle correspondence.
• Liaise with customers and stakeholders professionally.

Skills

Organisational skills

Communication skills

Detail-oriented

Proactive approach

Job description

Overview

The Role

Our client is a small but growing manufacturing company based in DIP1, with a hardworking team and a supportive, family-style culture. They care about each other and value people who share their commitment to working together to achieve success. They are looking for an organised and proactive Administrator / Executive Assistant to provide vital support to their General Manager and wider team. The role will cover a mix of general administration and executive assistance, with plenty of variety day to day.

Responsibilities

• Provide day-to-day administrative support to the General Manager and office team
• Manage the GM’s calendar, including scheduling meetings across multiple time zones
• Handle travel arrangements – flights, hotels, visas, and itineraries
• Coordinate meetings, prepare agendas, and handle correspondence
• Liaise with customers and stakeholders professionally
• Maintain organised filing and records (electronic and paper-based)
• Support with general office administration as required

Requirements

• 3–4 years of relevant administrative or executive assistant experience
• Previous experience in the UAE is strongly preferred
• Fluent English (written and spoken) is essential
• Highly organised, detail-oriented, and able to manage multiple priorities
• Strong communication skills and confident dealing with internal and external contacts
• Flexible approach, with the ability to adjust hours when needed to support the GM while travelling
• Must be immediately available to join
• Own car required (DIP1 location)

Working Hours

7:30am – 5:00pm, Monday to Friday (5 days in office)

About the company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil / Gas / Energy, Engineering, Procurement, Manufacturing, Higher Education.