Administrative Assistant

TALENTMATE; Abu Dhabi; On-site; AED 10,000 - 15,000; Full time

Job summary

A leading staffing firm in Abu Dhabi is seeking a highly organized Administrative Assistant to ensure efficient office operations and support management. The role involves managing daily tasks, organizing meetings, maintaining office records, and providing administrative support for HR-related tasks. Ideal candidates should have proven experience, proficiency in MS Office, and strong organizational abilities. Apply to be a key player in streamlining processes and enhancing team communication.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Ability to multitask under high-pressure environments.
• Ability to work independently and collaboratively with a team as needed.

Responsibilities

• Manage daily administrative tasks including answering phones and emails promptly.
• Organize and schedule meetings and appointments.
• Maintain and update office records for easy retrieval.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements including booking flights and hotels.
• Monitor and manage office supplies inventory.

Skills

Proficiency in MS Office Suite

Excellent time management skills

Strong organizational skills

Attention to detail

Strong written and verbal communication skills

Job description

We are seeking a highly organized and responsible Administrative Assistant to join our team, playing an integral role in ensuring efficient office operations and providing support to our management team. Administrative Assistants are the backbone of any successful office, helping maintain order, coordinating communications, and managing schedules to ensure everything runs smoothly.

Responsibilities

• Manage daily administrative tasks including answering phones and emails promptly and courteously.
• Organize and schedule meetings, conferences, and appointments in coordination with relevant stakeholders.
• Maintain and update office records both physically and digitally to ensure easy retrieval and security.
• Prepare and edit correspondence, reports, and presentations with attention to detail and accuracy.
• Assist in office management and organization procedures, streamlining processes for better efficiency.
• Coordinate travel arrangements, including booking flights, hotels, and car rentals as needed.
• Monitor and manage office supplies inventory by checking stock and ordering necessary items timely.
• Provide support in handling sensitive information and maintaining confidentiality at all times.
• Assist in various project management tasks, ensuring timelines and deliverables are met efficiently.
• Liaise with internal and external stakeholders to facilitate communication and project progress.
• Support HR-related tasks, including scheduling interviews and assisting in onboarding new employees.
• Receive and handle incoming mail, parcel deliveries, and distribute them to appropriate persons.

Requirements

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint for daily tasks.
• Excellent time management skills and the ability to prioritize work effectively.
• Strong organizational skills with the ability to multitask under high-pressure environments.
• Attention to detail and problem-solving skills in routine and project tasks.
• Strong written and verbal communication skills to interact with diverse teams.
• Ability to work independently and collaboratively with a team as needed.

Role Level: Mid-Level | Work Type: Full-Time | Country: United Arab Emirates | City: Abu Dhabi | Company Website: https://www.talentmate.com