Administrative Assistant

Gates MEA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic corporate service provider in Dubai is seeking a full-time Admin Assistant to provide essential administrative support and manage daily office operations. Key responsibilities include organizing documents, assisting with company secretarial duties, and coordinating schedules. Ideal candidates will possess strong clerical skills, excellent communication abilities, and proficiency in office software. This role offers an opportunity to work closely with team members and external stakeholders in a professional environment.

Qualifications

• Strong clerical skills and attention to detail.
• Excellent communication and customer service abilities.
• Experience in company secretarial responsibilities and executive administrative assistance.
• Ability to maintain confidentiality and handle sensitive matters professionally.
• Proficient in common office software and tools.

Responsibilities

• Provide administrative support and manage day-to-day office operations.
• Prepare and organize documents.
• Assist with company secretarial duties.
• Coordinate schedules and provide customer service.

Skills

Clerical skills

Communication skills

Customer service

Organizational skills

Proficient in office software

Proactive attitude

Job description

Gates Group is a prominent business conglomerate established in the UAE in 2009, operating across industries including oil & gas, energy, steel manufacturing, real estate, and consultancy services. Gates MEA is dedicated to supporting businesses with services such as company setups, VAT & Corporate Tax, procurement, logistics, and marketing. With a team of seasoned professionals and presence in strategic global locations like UAE, Oman, Saudi Arabia, and Singapore, Gates MEA guarantees top-tier services and local expertise. The company focuses on quality, innovation, and customer satisfaction while enabling businesses to accomplish their goals efficiently.

Role Description

This is a full-time on-site role for an Admin Assistant based in Dubai, United Arab Emirates. The Admin Assistant will be responsible for providing administrative support, managing day‑to‑day office operations, preparing and organizing documents, assisting with company secretarial duties, coordinating schedules, and providing customer service. The position involves close collaboration with team members and external stakeholders to ensure effective communication and smooth business operations.

Qualifications

• Strong clerical skills and attention to detail
• Excellent communication and customer service abilities
• Experience in company secretarial responsibilities and executive administrative assistance
• Proficiency in organizing schedules and managing office tasks efficiently
• Ability to maintain confidentiality and handle sensitive matters with professionalism
• Proficiency in common office software and tools
• Previous experience in a professional services or corporate environment is an advantage
• Proactive attitude and ability to multitask effectively